Responsibilities:
- Communicate professionally with customers, subcontractors, vendors, suppliers, and trade partners.
- Build and maintain strong relationships with subcontractors, vendors, suppliers, and business partners.
- Prepare, send, and follow up on estimates and proposals.
- Prepare invoices and track payments to make sure payments are collected on time.
- Follow up with existing customers regarding estimates, approvals, scheduling, project updates, invoices, and balances due.
- Coordinate schedules with subcontractors, crews, vendors, suppliers, and customers.
- Schedule and confirm material deliveries for active construction projects.
- Help make sure materials, labor, subcontractors, and project schedules are properly coordinated.
- Assist with ordering materials, tracking delivery dates, and confirming jobsite needs.
- Keep project information, customer notes, estimates, invoices, schedules, and payment records organized.
- Support management with daily office tasks and construction project coordination.
- Help improve office systems, follow-up processes, customer communication, and internal organization as the company grows.
Ideal Candidate:
- Must speak and write perfect English and Spanish.
- Must be available Monday through Friday, 9:00 AM to 5:30 PM Eastern Time.
- Has excellent communication and follow-up skills.
- Is highly organized, detail-oriented, and responsible.
- Can manage multiple tasks, calls, schedules, and deadlines.
- Is comfortable speaking with customers, subcontractors, vendors, suppliers, and trade partners.
- Has basic computer skills and experience with email, spreadsheets, estimates, invoices, calendars, CRM systems, or project management tools.
- Construction, home improvement, real estate, office management, dispatching, or project coordination experience is a strong plus.
- Must be professional, reliable, proactive, and willing to learn.
- Must be able to take ownership of tasks and follow up until they are completed.
Opportunity:
- This is a great opportunity for someone who wants to grow with a construction company and play an important role in daily operations, customer service, project coordination, estimates, invoicing, payment collection, subcontractor scheduling, and material delivery coordination.
