Company: Gizmos Group of Companies.
Department: Inventory & Supply Chain.
Reports To: Inventory & Supply Chain Manager.
Location: Remote (Full-Time).
Schedule: 08:00 am to 5:00 pm EST.
Company Context:
The Gizmos Group is a leading retail and distribution company in Guyana, operating across multiple divisions including electronics, beauty, duty-free, and distribution. With multiple retail outlets and a centralized warehouse (“Bond”), the company is focused on building a world-class, data-driven inventory system that supports growth, efficiency, and profitability. The Remote Inventory Analyst plays a mission-critical role in achieving this vision.
Role Purpose:
The Remote Inventory Analyst is responsible for owning and controlling inventory intelligence across all locations.
This role ensures:
- The right products are in the right stores at the right time.
- Stock is proactively replenished, not reactively requested.
- Inventory is balanced, optimized, and fully visible.
- All stock movements are accurately recorded and controlled in Lightspeed Retail POS.
This position replaces guesswork with data-driven decision-making.
Core Responsibilities:
Inventory Monitoring & Analysis (DAILY CONTROL):
- Monitor stock levels across Bond (central warehouse) and all retail outlets.
- Analyze sales velocity per SKU per location, days of stock cover, stock-out risks, and overstock / slow-moving items.
- Identify gaps in stock availability, imbalances between locations, and dead stock risks.
Automated Replenishment Management:
- Proactively initiate Bond to Store transfers and Store to Store transfers.
- Ensure stores are replenished based on data, not manual requests.
- Ensure minimum and maximum stock levels are maintained.
- Maintain and continuously improve replenishment logic (min/max levels) and stock coverage targets (e.g., 2–4 weeks).
Purchase Order (PO) Creation & Supplier Coordination:
- Create all supplier POs in the system based on supplier invoices / proformas and reorder analysis.
- Ensure POs are created in advance of shipment arrival.
- Ensure all incoming goods are properly recorded.
- Track PO status (ordered, in transit, received), supplier timelines, and missing or short-shipped items.
- Coordinate with Finance (for payment processing) and Warehouse (for receiving readiness).
Pre-Allocation of Incoming Inventory:
- Analyze incoming shipments BEFORE arrival.
- Allocate quantities across retail outlets and Bond stock.
- Create transfer plans so that stores can see stock “in transit” and the Warehouse can execute dispatch immediately upon arrival.
Store Stock Optimization:
- Continuously monitor store-level stock performance.
- Identify fast-moving SKUs needing replenishment and slow-moving SKUs requiring redistribution.
- Execute inter-store transfers to optimize sell-through.
Stock Health & Performance Reporting:
- Generate and maintain daily dashboards including out-of-stock report, low stock alerts, overstock / dead stock report, inventory valuation, sell-through rates, stock aging analysis, open POs, and pending transfers.
Inventory Accuracy & Control:
- Monitor and enforce accurate stock levels across all locations.
- Review daily store stock counts and Warehouse cycle counts.
- Investigate variances and discrepancies and negative stock situations.
- Flag issues immediately to management.
Transfer Management & Tracking:
- Create and track all stock transfers.
- Ensure proper documentation and system entry.
- Monitor transfers not yet received and delays in dispatch or confirmation.
- Ensure full visibility of stock in transit.
Loss Prevention & Cost Control:
- Identify shrinkage patterns, unusual stock movements, and repeated discrepancies by location.
- Support return-to-supplier processes and supplier claims for missing goods.
- Ensure no unauthorized stock adjustments.
System Integrity & Process Discipline:
- Maintain strict discipline in PO creation, stock transfers, and inventory records.
- Enforce no manual stock entries outside system processes.
- Continuously improve inventory workflows, reporting accuracy, and data cleanliness.
Systems & Tools:
- Lightspeed Retail POS (Primary system).
- Microsoft Excel / Google Sheets (Advanced level required).
- Inventory dashboards and reporting tools.
- Communication tools (Email, WhatsApp, Slack).
Daily / Weekly Workflow Expectations:
Daily:
- Review stock levels across all outlets.
- Trigger replenishment transfers.
- Monitor open POs and transfers.
- Review stock discrepancies.
- Update dashboards and alerts.
Weekly:
- Adjust min/max stock levels based on trends.
- Conduct stock balancing across outlets.
- Analyze dead stock and slow movers.
- Submit performance reports to management.
Monthly:
- Review overall inventory performance.
- Recommend improvements in stock strategy.
- Support financial stock valuation and reporting.
Key Performance Indicators (KPIs):
- Stock availability rate (% of SKUs in stock).
- Reduction in stock-outs.
- Inventory turnover rate.
- Reduction in dead stock.
- Accuracy of inventory (variance %).n- Timeliness of PO creation and transfers.
- Reduction in negative stock occurrences.
- Store replenishment efficiency.
Ideal Candidate Profile:
Education:
- Degree in Supply Chain, Business, Finance, or related field.
Experience:
- 3–5+ years in inventory, supply chain, or retail analytics.
- Experience managing multi-location inventory (preferred).
- Experience with POS/inventory systems (Lightspeed preferred).
Technical Skills:
- Advanced Excel (MANDATORY).
- Pivot tables.
- Lookup functions.
- Data analysis.
- Strong analytical and numerical skills.
- System-oriented thinker.
Core Competencies:
- Highly analytical – able to interpret data and make decisions.
- Detail-oriented – zero tolerance for errors.
- Proactive – anticipates problems before they happen.
- Organized – manages multiple SKUs, brands, and locations.
- Accountable – takes ownership of inventory performance.
- Process-driven – enforces discipline across the system.
Critical Success Factors:
- Ability to work independently and remotely.
- Strong communication with on-site teams.
- Discipline in following structured processes.
- Confidence to challenge inefficiencies and propose improvements.
- High level of trust and integrity.
What Success Looks Like in This Role:
- Stores are never out of key products.
- Inventory is balanced across all locations.
- Warehouse operates efficiently with clear transfer plans.
- Management has full visibility of inventory at all times.
- The company achieves higher sales with lower stock holding.
Strategic Importance:
This is not a support role; it is a control tower position that directly impacts revenue (through product availability), cash flow (through stock optimization), and profitability (through reduced waste and shrinkage).
Please submit your resume by applying directly through the job platform. We look forward to reviewing your application.
