Executive Assistant to Consultant & Coach (Remote, EST) at Just Ask Ava

We are looking for an experienced Executive Assistant to support a consultant, coach, and speaker. You will manage the executive calendar, client communications, CRM, and project coordination, serving as the primary point of contact for prospective clients and partners. Responsibilities: - Manage the executive calendar: meetings, coaching sessions, consultations, speaking engagements, and travel. - Organize and prioritize email, deadlines, follow-ups, and recurring administrative tasks. - Serve as first point of contact for prospective clients. - Coordinate discovery calls and follow-ups. - Maintain and update the CRM (GoHighLevel): client records, pipelines, and automations. - Support invoicing by tracking outstanding payments and following up with clients. - Coordinate consulting projects, education cohorts, and deliverables. - Track timelines and milestones. - Support social media content, website updates, and marketing materials using Canva. Requirements: - Experience supporting executives, consultants, coaches, or business leaders. - Experience with Google Workspace, Canva, project management tools, and CRMs (GoHighLevel/LeadConnector preferred). - Excellent written and verbal English with strong client relationship skills. - Ability to work independently, anticipate needs, and handle confidential information with discretion. - Full-time, Monday to Friday, availability during EST business hours with occasional flexibility for events.

Executive Assistant to Consultant & Coach (Remote, EST)

Emma

Responsibilities

Skills wanted:

Language(s) required:

Valentina Rodriguez

Valentina Rodriguez

About Just Ask Ava:

mission:

Job benefits for full-time members:

justaskava.com/

Admin access needed