About the RoleOur client is a fast-growing, venture capital-backed technology company building innovative healthcare solutions. As they continue to scale, they're looking for an exceptional Executive Assistant who thrives in a fast-paced environment and enjoys bringing structure, organisation, and efficiency to a growing business.This is more than a traditional EA role—you'll become a trusted partner across executive support, hiring operations, HR administration, and day-to-day business operations.We're looking for a proactive, highly organised Executive Assistant who can anticipate needs, solve problems independently, and communicate confidently across the team.You'll work closely with company leadership, helping ensure the business runs smoothly while supporting hiring, scheduling, administration, and operational projects.Key ResponsibilitiesExecutive SupportManage complex calendars and meeting schedulingCoordinate internal and external meetingsBook domestic and international travelManage executive inboxes (Gmail & Outlook)Prepare meeting agendas and follow-up actionsHiring & Recruitment OperationsSchedule interviews with candidates and hiring managersCoordinate recruitment processesLiaise with candidates professionallyKeep applicant tracking systems and hiring documentation organisedHR & OperationsSupport employee onboarding and offboardingAssist with HR administration and documentationMaintain company records and internal documentationCoordinate office supplies and operational purchasesAssist with company-wide administrative projectsGeneral AdministrationPrepare documents and presentationsManage digital filing systemsCoordinate with external suppliers and service providersLearn and utilise new software platforms as the business growsWe're Looking For Someone Who Is:Exceptionally organised with outstanding attention to detailHighly proactive and able to work with minimal supervisionA strong communicator with excellent written and spoken EnglishComfortable asking questions and taking initiativeCalm under pressure and able to prioritise multiple tasksTech-savvy and quick to learn new softwareProfessional, reliable, and discreet when handling confidential informationEssential SkillsPrevious experience as an Executive Assistant, Operations Assistant, or Administrative AssistantExcellent organisational and time management skillsExperience using Google Workspace and Microsoft OutlookStrong written communication skillsAbility to manage multiple priorities simultaneouslyHigh level of professionalism and confidentialityDesirable SkillsExperience supporting startup or technology businessesRecruitment or HR administration experienceExperience using applicant tracking systems (ATS)Familiarity with DocuSign and document managementExperience with project management tools (Asana, ClickUp, Monday.com, Notion, etc.)Experience coordinating remote teamsWhy Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonusNO TRACKER. NO PROBLEM

Executive Assistant (HR & Recruitment)

Emma

Responsibilities

Skills wanted:

Language(s) required:

About Assist World:

assistworld.site

Admin access needed