Compliance Administration Assistant at Virtual Staff 365

Our client is a leading Australian distributor of gifting, homewares, and kitchenware products, dedicated to delivering high-quality consumer goods to the retail market. They pride themselves on importing and distributing functional and beautiful products that bring joy to households nationwide.They are now seeking to hire a Compliance Administration Assistant to provide critical administrative and data support to the Compliance and Quality function. This key role ensures product compliance and safety from the sample stage through to retail shelves by maintaining accurate documentation and coordinating testing.Job ResponsibilitiesDocumentation and Folder ManagementMaintain compliance files and technical documentation systematicallyOrganise and maintain filing systems and document control structuresRename, merge, and update compliance files and folder structuresKeep Declarations of Conformity up to dateVerify warning labels, care instructions, barcodes, and country of origin information against compliance checklistsLog customer quality complaints and track product defectsSupplier and Laboratory CoordinationCoordinate product samples between suppliers and testing laboratoriesFollow up with suppliers and laboratories for testing reports and documentationCoordinate social audits with suppliers and maintain testing schedulesLiaise with international suppliers and labs to resolve pending documentationManage outbound calls to suppliers and laboratories as requiredSystems Administration and Data EntryEnter and maintain product information in the ERP systemUpload social audit information into Microsoft Dynamics AXUpload compliance and quality information into SalsifyAssist with data entry for chemical assessmentsCoordinate Electrical Equipment Safety System renewals for approvalPrepare weekly compliance reports and track outstanding documentationRequirementsProven administrative and data entry experience within a corporate environmentExperience working in compliance, quality, buying, or supply chain administrationHigh level of attention to detail and ability to manage large volumes of data accuratelyStrong written English communication skills for professional email communicationExcellent organisational and time management skillsAbility to follow processes, checklists, and critical paths systematicallyConfidence communicating via phone and email with international stakeholdersNice-to-Have SkillsPrior exposure to product compliance, testing standards, or ethical sourcingExperience with social audits or testing standardsPrevious experience using ERP systems such as Microsoft Dynamics AXPrevious experience using PIM systems such as SalsifyBenefitsPermanent WFH Set-UpDayshift (Australian Eastern Standard Time business hours)Full-Time JobHMO (STAFF only)Annual LeaveChristmas Bonus equivalent to 1 month's wage (pro-rate)

Compliance Administration Assistant

Emma

Responsibilities

Skills wanted:

Language(s) required:

About Virtual Staff 365:

mission:

www.virtualstaff365.com.au

Admin access needed