Administrative Virtual Assistant at Purple Hiring | Torre
Administrative Virtual Assistant
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Purple Hiring

Administrative Virtual Assistant

Purple Hiring
Posted by
Mathius Ballesteros
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Full-time

Legal agreement: Contractor

Currency exchange and payroll taxes to be paid by:

Candidate

Compensation
USD750 - 850/month
Non-negotiable
location_on
Remote (anywhere)
Posted over 1 year ago

Responsibilities

✨ Administrative Virtual Assistant (Bakery Operations & Customer Support) ✨ 📌 Job Overview: We’re hiring a detail-oriented and resourceful virtual assistant to support day-to-day operations for our bakery, Sweet Treets. This role will help streamline internal processes, manage customer communications, organize photo and production data, and assist with marketing and order tracking. The ideal candidate will be tech-savvy, highly organized, and excited to grow with a creative, fast-paced small business. 📋 Key Responsibilities: 📧 Respond to customer emails and assist with the cake ordering process. 🖼️ Add data to our image library: tagging cake photos with descriptions, cost, and hours of production. 🗂️ Organize and maintain files on Google Drive (especially images and production records). 📅 Assist with maintaining and updating our marketing calendar. 🚗 Send driver information to our insurance provider as needed. 💬 Use Slack to review past orders and extract production info. 🛠️ Set up and maintain tools like the Order Tracker. 🔍 Research vendors, pricing, and upcoming wedding industry events. ⚙️ Test and maintain automation tools via Zapier and Paperform. 👋 Help onboard new hires by supporting checklist completion and admin tasks. 🔮 Future tasks: Assist with bakery ordering, delivery planning, and basic inventory using video instructions. 🎯 Required Skills & Qualifications: 📊 Proficiency in Google Sheets (must know how to use XLOOKUP). ☁️ Strong working knowledge of Google Drive and Gmail. 🎨 Familiar with Canva, Trello, Zapier, and Paperform. ✍️ Excellent written English and professional communication skills. 📹 Ability to follow video or written instructions and work independently. 💁 Comfortable with customer service and email etiquette. 🍰 Familiarity with (or willing to learn) cake production and pricing basics. ⏰ Availability: 🕙 Expected working hours: 10 AM - 6 PM. 🌍 Time zone: Central Time. 📌 Part-time or Full-time: Full Time. 🛠️ Tools & Software: 📊 Google Workspace (Sheets, Drive, Gmail). 🎨 Canva. ⚡ Zapier. 📝 Paperform. 💬 Slack. 📌 Trello (or other task management tools). 🚀 We’re looking for someone proactive, willing to learn, and able to help build systems as we grow! 🌟 Ready to join a sweet team? Apply now! 🌟
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