Overview We are a growing e-commerce business selling products across Amazon and Walmart. We work with both domestic and overseas vendors and are looking for a highly reliable and detail-oriented Virtual Assistant to support day-to-day operations. This role is focused on execution and consistency — systems and templates are already in place. The ideal candidate will ensure all processes are followed accurately and operations run smoothly across multiple sales channels.Key ResponsibilitiesAmazon FBA OperationsMonitor and forecast inventory levels using existing templatesPlan and execute inventory replenishmentPlace purchase orders with vendorsCoordinate shipments with freight carriersTrack inventory movement and ensure lead times are metWalmart Direct Orders (Daily Execution)Process customer orders twice daily (morning & afternoon)Download order reports and upload into shipping software (ShipStation)Generate and organize shipping labels by SKUSend sorted labels to warehouse for fulfillmentUpload tracking numbers back into WalmartWalmart Bulk Orders (B2B Fulfillment)Review and confirm purchase orders from WalmartCoordinate inventory availability with warehouse/vendorSchedule and manage carrier pickupsGenerate required documentation: Bill of Lading (BOL), Advanced Shipment Notice (ASN), InvoiceInventory Planning & Supply Chain SupportMaintain inventory levels across all channelsTrack overseas shipments with 60–90 day lead timesProvide weekly production quotas to vendorsAssist with pricing and sourcing (manufacturers + freight)Accounting & DocumentationAccurately enter all transactions into QuickBooks Sales orders, Invoices, PaymentsMaintain clean and organized financial recordsAdditional TasksDaily checks on product listings and ad placementsEnter inventory received from vendorsOpen and manage cases with Amazon/Walmart when issues ariseRequirementsMUST HAVEStrong attention to detail (non-negotiable)Ability to follow SOPs and processes accuratelyExperience with Excel / spreadsheetsBasic experience with QuickBooks (invoicing, order entry)Strong organizational and time management skillsNICE TO HAVEExperience with Amazon FBA or Walmart Seller CenterFamiliarity with ShipStation or similar shipping toolsExposure to inventory planning or supply chain operationsIdeal CandidateProcess-driven and highly reliableComfortable with repetitive, structured tasksProactive in identifying and preventing errorsAble to manage multiple workflows across different systemsLooking for a long-term role with growth potentialWhy Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonus$500 entry monthly raffleNO TRACKER. NO PROBLEM

E-Commerce Operations Virtual Assistant

Emma

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Admin access needed