About the RoleWe’re looking for a proactive Executive Assistant & Social Media Assistant to support day-to-day operations, patient coordination, and social media execution. This role is ideal for a resourceful self-starter who can work independently, use AI to solve problems, and keep multiple workflows moving without constant oversight.Key ResponsibilitiesManage email, inboxes, calendars, appointments, and recurring administrative tasksKeep day-to-day operations organized and ensure priorities are consistently followed throughConduct B2C appointment-setting outreach and book patient appointmentsTrack patient pipelines, blood work follow-ups, lab results, and next stepsSchedule and publish social media content, primarily on InstagramSupport content execution across additional social media platformsUse AI tools to research, troubleshoot, and complete tasks efficientlyLearn new tools and processes independently without step-by-step instructionIdentify operational gaps and proactively implement solutionsTools You’ll UseCanvaInstagramContent 360email/calendar platformsChatGPTClaudeLabcorpIvory.ioGoHighLevelpotentially Clay or ApolloWhat We’re Looking ForNon-Negotiables:High integrity, honesty, and accountabilityProven ability to work independently with minimal oversightStrong organizational and follow-through skillsComfortable using AI tools such as ChatGPT and Claude in daily workflowsResourceful, self-directed, and able to learn unfamiliar tools quicklyStrong written and verbal communicationNice to Have:Healthcare or telehealth experienceExperience with appointment setting, patient coordination, or lab workflowsGoHighLevel or similar CRM experienceSocial media management experienceStrong Canva skillsGenuine interest in health and wellnessWarm, positive, personable, and easy to work with

Executive Assistant & Social Media Assistant

Emma

Responsibilities

Skills wanted:

Language(s) required:

Steve Stratton

Steve Stratton

About Coconut VA:

mission:

www.trycoconut.com/

Admin access needed