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Shared by 
7 days ago
Requirements and responsibilities
Most Executive Assistant roles are about managing someone else's calendar and inbox.This one goes further: you'll take real ownership of financial admin, contracts, hiring support, and the founder's day-to-day. The things that need to get done right and on time, every time, without being chased.If you want a role with real trust and real responsibility, not just task-following, but not "reinvent how the company works" either, this is built for that.About FuelerateFuelerate helps ecommerce brands grow through Conversion Rate Optimization (CRO), A/B Testing, and Meta Ads media buying.We're growing fast enough that a lot of day-to-day operational work: invoicing, contracts, scheduling, hiring admin, has been sitting with the founder longer than it should. This role exists to take that off his plate, reliably.What You'll DoFinancial & Contract AdministrationRun the invoicing cycle and monthly payroll processPrepare and send client and employee contracts from existing templatesHandle payment follow-upsSpecific scope and autonomy here are discussed as part of the interview processCommunication & CalendarManage inbox and Slack, triage what needs the founder's attention vs. what doesn'tManage the calendar: book calls, protect focus time, keep things organizedDaily and weekly check-ins to keep everything on trackHiring SupportSource and screen candidates against a role descriptionManage the hiring pipeline and schedule interviewsPrepare onboarding documentationYou won't make the final hiring call, but you'll shape who gets in front of the founderFounder SupportTravel planning and logisticsPersonal appointments and errands where usefulFollowing up on what matters so nothing falls throughThis is a role built on consistency and trust. Doing the recurring, important things right, every time, more than it's built on redesigning how things work. If you naturally spot a better way to do something, we want to hear it, but that's a bonus, not the job description.What We're Looking ForExperience in Executive Assistance, HR/Recruiting, or Operations administrationHighly organized, comfortable with detail and repetitionConfident with ClickUp and Google Sheets (or a fast learner)Clear written and spoken EnglishTrustworthy with sensitive information, financial, hiring-related, and personalReliable and consistent, someone who does what they say they'll do, on time, without being remindedThe DetailsRemoteFull-time from day oneStrong written and spoken English requiredCompensation: $1,000–$1,500/month, based on experience and performanceReady to Apply?Submit your application through the official link only.Applications sent via DM or email will not be considered.