Job Title: Accounts Payable Clerk (Remote)Job OverviewThe Accounts Payable Clerk plays a vital role in the company's finance department by ensuring that all invoices are processed, recorded, and paid accurately and on time. This individual will handle the company's payments, manage vendor relationships, and help maintain financial integrity through accurate record-keeping.RESPONSIBILITIES: Review, verify, and enter invoices into the accounting systemMatch invoices with purchase orders, item receipts, and other supporting documentsResolve discrepancies in invoices and documentation with vendors or internal departmentsPrepare and process electronic transfers, check runs, and other forms of paymentEnsure that payments are made according to the agreed terms and company policiesMonitor due dates to ensure payments are timely and avoid late fees or penaltiesProcess employee expense reports, ensuring compliance with company policies and proper documentation.Verify receipts and accuracy of expenses for reimbursementMaintain and update financial records related to accounts payableEnsure all payment transactions are accurately documented for audit purposesOrganize and maintain digital copies of relevant records (invoices, payment receipts, etc.)Assist in the reconciliation of accounts payable ledger to ensure that all payments are accounted for and properly postedPrepare and maintain reports related to accounts payable (e.g., aging reports, vendor analysis)Support month-end closing by ensuring all outstanding invoices and payments are postedManage vendor tax documentation by obtaining and validating W-9 and W8-BEN forms, maintaining accurate vendor records, and supporting the preparation, reconciliation, and filing of annual 1099 reporting.Adhere to company policies, procedures, and financial regulations regarding the processing of paymentsAssist in internal audits of financial transactions and ensure that records are compliant with legal and financial standardsIdentify and recommend process improvements for greater efficiency in the accounts payable processWork closely with procurement, accounting, and other departments to ensure smooth financial operationsAssist with special projects or reports as required by managementPerform other duties as assignedQUALIFICATIONS:Accuracy in Data Entry: Ensuring invoices, payments, and records are entered correctly.Invoice Verification: Ability to spot discrepancies between invoices, purchase orders, and receiptsMeeting Deadlines: Managing a high volume of invoices and ensuring payments are made on time to avoid late fees or penaltiesPrioritizing Tasks: Handling multiple tasks simultaneously, such as processing invoices, resolving discrepancies, and answering vendor inquiriesHandling Sensitive Information: Maintaining confidentiality with financial and vendor data.Ethical Behavior: Ensuring all financial transactions are conducted ethically and in compliance with company policies and legal standards.High school diploma or equivalent; an associate's degree or certification in accounting or finance is preferred1-3 years of experience in an accounts payable or general accounting roleProficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, particularly ExcelFamiliarity with NetSuite ERP systems is a plusSchedule: Night ShiftSetup: RemoteWhy Join STAFFVIRTUAL?Competitive compensation and benefits packageHMO Day 1 + FREE dependent coverageAllowancesAttendance bonusPaid time offsCompany-provided work setup (laptop, monitor, accessories)Training, career growth, and global exposureA collaborative and supportive team cultureIf you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, we'd love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL!
18 days ago