Executive Assistant at HDG Resource Team

📢 Executive Assistant / Operations Coordinator HDG Resource Team LLC | Remote | Full-Time HDG Resource Team assists homeowners in distress by providing fast, ethical real estate solutions throughout Florida. We operate with urgency, structure, accountability, and professionalism. We are seeking a highly organized Executive Assistant / Operations Coordinator to support daily business operations, team accountability, CRM management, lead flow, and executive-level support. This role requires someone proactive, detail-oriented, and capable of managing multiple moving parts without constant supervision. This is not an entry-level administrative role. We are looking for a reliable team player who can help maintain operational structure while supporting company growth. ⏰ Schedule • 8:30 AM – 5:30 PM Eastern Time • Rotating weekends required • Mandatory Mondays at 9:30 AM ET • 30–45 day trial period (post-training) 🛠 Responsibilities • Executive and operational support • CRM management (GoHighLevel & PropStream) • Pipeline and opportunity management • Team accountability and follow-up coordination • Data management, list scrubbing, skip tracing, and lead verification • Clockify system monitoring, productivity review, and audit reporting • KPI tracking and reporting • Campaign coordination (letters, EDDM, property research) • Google Workspace organization (Docs, Sheets, Drive) • Canva support and document organization • Monitor inbound/outbound communications • Follow-ups via calls, SMS, and email • Calendar management and task coordination • Assist with process improvement and workflow organization • Support and understand major staff workflows including back office operations, lead management, pipeline organization, and campaign coordination • Cold calling, lead qualification, and appointment setting experience is a plus ✅ Requirements • GoHighLevel experience (required) • REIFax experience (preferred, not required) • Strong Excel & Google Workspace skills • Excellent organizational and communication skills • Fluent English (Spanish is a plus) • Ability to multitask and manage priorities under pressure • Detail-oriented, proactive, and performance-driven • Strong follow-through and accountability mindset • Cold calling experience is a plus 💻 Technical Requirements • Reliable computer (dual monitors preferred) • High-speed internet + backup • Noise-canceling headset 💰 Compensation • $720/month salary paid bi-weekly Bonuses (Cold Calling Performance Only): • 1 deal = $250 • 2 deals = $500 • 3+ deals = $300 per deal • Performance incentives • 11 paid U.S. holidays + PTO • 30-day trial period Top performers grow. Average effort won’t last. 📌 What This Role Is (and Is Not) ✔ Long-term opportunity with growth potential ✔ Leadership and operational growth opportunity ✔ Structured systems, scripts, and support ✔ Fast-paced and performance-driven environment ✔ Opportunity to grow into higher operational responsibilities ✘ Not a passive assistant role ✘ Not suitable for individuals needing constant supervision ✘ Not suitable for those uncomfortable with accountability, urgency, and follow-through ⚠️ Applications that do not follow instructions will not be reviewed. • Strong attention to detail and follow-through are required for this role • Shortlisted candidates may be asked to complete an additional interview step

Executive Assistant

Emma

Responsibilities

Skills wanted:

Language(s) required:

Patrice Gibbons

Patrice Gibbons

About HDG Resource Team:

mission:

www.hdgresource.team/

Admin access needed