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5 days ago
Requirements and responsibilities
Admin Executive Assistant (Operations / Compliance / ITAD) – RemotePosition Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleWe’re hiring an Admin Executive Assistant to support client onboarding, documentation, and internal coordination in a compliance-driven IT Asset Disposition (ITAD) environment.This is a precision-critical role — small errors can create downstream operational or financial risk. You will act as the control layer across operations, ensuring everything is accurate, documented, and completed without gaps.This role is ideal for someone who:Notices inconsistencies instantlyWorks with structure and disciplineFollows through until tasks are fully completeWhat You’ll OwnAdministrative Coordination & Scheduling (Core)Manage calendars, scheduling, and internal coordination workflowsAlign communication across leadership, clients, and internal teamsAnticipate needs to protect leadership bandwidthEnsure tasks move forward without delays or missed stepsDocumentation & Compliance SupportMaintain audit-ready documentation across systemsSupport compliance-sensitive workflows within ITAD operationsEnsure all records are:AccurateCompleteProperly storedWork within structured systems like:Google WorkspaceSlackCRM platforms (e.g., Salesforce)Operational Tracking & Quality ControlTrack:Client onboarding progressInternal updatesProcess changesIdentify inconsistencies in:DataDatesDocumentationSchedulingValidate all key details (names, numbers, records) before executionSystems & Records ManagementMaintain clean, structured systems across toolsEnsure documentation is:OrganizedSearchableAccessibleKeep long-term records consistent and reliableWhat Makes You a Strong FitYou are extremely detail-oriented (nothing slips)You think ahead and prevent problems before they happenYou work independently with minimal supervisionYou understand how small admin errors can impact operationsYou are disciplined with documentation and follow-throughRequired Experience & Skills3+ years in:Executive AssistantAdministrative AssistantVirtual Assistant rolesStrong experience with:Google WorkspaceSlackCRM systems (e.g., Salesforce)Exceptional attention to detail and accuracyStrong written and verbal English communicationAbility to work independently and solve problemsHigh level of professionalism and confidentialityCore CompetenciesStructured, process-driven mindsetStrong problem-solving abilityClear and confident communicatorOrganized and disciplined execution styleAdaptable across multiple responsibilitiesKey Metrics (KPIs)100% audit-ready documentationZero critical errors in records or coordinationTasks completed on time without follow-upReduced operational issues through proactive checksSmooth client onboarding and internal coordinationLeadership time saved through proactive supportWhy This Role Stands OutHigh ownership and trust from leadershipDirect impact on compliance and operational qualityExposure to structured, process-driven environmentsGrowth path into:Operations ManagerCompliance CoordinatorExecutive Operations LeadApply NowIf you:Are detail-obsessedCatch mistakes others missTake full ownership of executionThis role is a strong fit.
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