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We're a compliance technology platform built by a leading global immigration law firm, helping employers manage work authorization compliance — I-9, E-Verify, and Right-to-Work — across the U.S., U.K., and Australia. Our platform supports employers across staffing, healthcare, retail, tech, manufacturing, and more, turning fragmented, high-risk paperwork into a defensible, audit-ready system.We've teamed up with Handoff to bring on board an organized, execution-focused Event Coordinator to own our presence at trade shows and industry events from contract to post-event wrap-up — a highly visible role at the intersection of sales, marketing, and design.RESPONSIBILITIESSponsorship & Contract Management:Execute contracts and secure necessary signaturesConfirm deliverables, deadlines, and logistics requirements per eventBooth Logistics & Production:Define booth footprint and visual/design approach in coordination with the design teamCoordinate printing and production of collateral, signage, and branded materialsDetermine and order booth components, including banners, monitors, and rotating content displaysSet up and manage lead retrieval systems, platform-based or manualManage attendee list adds and deletes ahead of registration cutoffsPre-Event Coordination:Coordinate pre-event meeting scheduling and calendar holdsPrepare the sales team with talking points, collateral, and briefing materialsConfirm booth staffing assignments and team readinessShare secured event details with marketing for social promotion and website showcaseDay-of Execution:Confirm materials, signage, and booth setup are in place on-siteServe as the real-time point of contact between sales and marketing on-siteCapture and log leads, and track attendee interactionsPost-Event Wrap-Up:Coordinate event debrief meetingsArchive event performance data and insights for future planningABOUT YOU2–5 years of experience in event coordination, trade show management, or field marketingHas run the full event lifecycle — from contract execution through post-event reportingStrong project management skills with the ability to multi-task under deadline pressureExperience with contract administration and vendor coordinationHigh attention to detail across contracts, attendee lists, and booth specsComfortable coordinating cross-functionally with sales, marketing, and designProactive written and verbal communicator, both internally and with vendorsFamiliarity with lead-retrieval or event tech platformsBasic reporting and data skills for post-event trackingNICE TO HAVEB2B event or trade show experienceExperience coordinating events across multiple industries or verticalsFamiliarity with booth design and production workflowsComfortable working with distributed, cross-time-zone teamsWHY YOU’LL LOVE ITOwn the full event lifecycle, from signed contract to post-event insights — real end-to-end responsibilityWork cross-functionally with sales, marketing, and design on high-visibility, brand-facing eventsBuild deep expertise in trade show and sponsorship logistics across a growing compliance tech platformJoin at a company backed by real staying power — built by a globally established immigration law firmGet full Colombian benefits as part of the EOR arrangement, with the stability that comes with it
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