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11 days ago
Requirements and responsibilities
Overview20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.We are seeking an experienced Business Support Virtual Assistant to serve as an Assistant Project Manager, supporting multiple active commercial construction projects. This is a fully remote administrative and coordination role responsible for keeping project documentation, compliance records, project controls, and estimating support organized and up to date. The ideal candidate is highly detail-oriented, proactive, and comfortable working in a fast-paced construction environment while managing several projects simultaneously. This position does not involve field work or on-site project management.The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.Scope of ServicesContractors will be required to provide services that align with the following client tasks:Compliance and Document ControlManage Capital Improvement Certificates (CICs) and applicable tax-exempt documentationTrack subcontractor Certificates of Insurance (COIs)Monitor COI expiration dates and proactively follow up with subcontractorsMaintain permit logs and monitor permit expiration datesCollect and organize permits from subcontractors and internal teamsEstimating and Bid SupportAssist with bid leveling activitiesPrepare and distribute subcontractor scope sheetsTrack returned scope sheets and proposal updatesMaintain Bid Buy Sheets and project budgetsAssist with material takeoffs and scope verificationProvide light estimating support as directedProject Controls (Procore)Manage Requests for Information (RFIs) within ProcoreTrack and update Change OrdersMaintain accurate project directoriesReview invoices and preliminary payment applications for accuracyIdentify discrepancies for Project Management reviewProcurement and Administrative SupportCoordinate printing and delivery of construction documentsOrder miscellaneous project supplies, including PPE, office supplies, protection materials, and field consumablesCoordinate document distribution for project teamsPunch List and Project CloseoutTrack and manage punch list completionCoordinate closeout documentationAssemble warranties, O&M manuals, as-built drawings, and other turnover documentationRecords ManagementMaintain organized project files in OneDriveEnsure consistent document naming conventionsKeep project records accurate and currentSupport overall project documentation qualityEach engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.SkillsThe Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:Qualifications:Minimum of 2 years of experience in construction project coordination or project administrationPrevious experience supporting a General Contractor or commercial construction company is preferredExperience using Procore is strongly preferredStrong understanding of construction documentation and project workflowsExperience maintaining compliance documentation such as COIs and permitsFamiliarity with estimating support, bid documentation, and material takeoffsExcellent written and verbal English communication skillsHighly organized with exceptional attention to detailAbility to manage multiple concurrent projects and shifting prioritiesReliable internet connection and a dedicated remote work environmentSoftware Knowledge and Required Tools:Construction Management: ProcoreMicrosoft Applications: Outlook, Teams, Planner, OneDriveDocumentation: Microsoft Office 365File Management: OneDriveCommunication: Email, Microsoft TeamsWork ScheduleContracted Hours per Week: 40 HoursScheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)Daily Working Time: 8 AM to 5 PM Eastern Time.Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.Terms of EngagementContractors will operate under a Master Services Agreement and a Statement of WorkThis is not an offer of employment; contractors are not employees of 20four7VA or any clientAll compensation is processed through 20four7VA according to the terms of the engagementRole Summary & RequirementsREQUIRED SERVICE: Business SupportREQUESTED EXPERIENCE TIER LEVEL: Senior LevelContracted Hours per Week: 40 hours/weekDaily Working Time: Must overlap with U.S. Eastern business hours (final schedule to be determined)Scheduled Working Days: Monday-FridayNumber of VAs: 1GENDER PREFERENCE: NoneLANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE: Level A to B (native or near-native English communication required)REGION PREFERENCES: AnyWhat we offerCompetitive ratesWeekly paymentsVarious open roles are availableFree training and upskillingConstant support and guidanceA vibrant community always ready to support youAnd more!