Executive Assistant – Mental Health Practice at Assistant To The Therapist | Torre

Executive Assistant – Mental Health Practice

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Freelance
Recurrent
Compensation
USD6 - 9/hour
Non-negotiable
location_on
Remote (anywhere)
Posted over 1 year ago

Responsibilities


We are seeking a highly organized and proactive Executive Assistant. This role will support our providers and clients by managing incoming referrals, scheduling appointments, handling client communications, and ensuring a smooth intake process. The ideal candidate is confident, takes initiative, and brings a solutions-focused mindset to every task. Key Responsibilities: - Manage and respond to new client referrals. - Schedule client appointments and coordinate with providers. - Assist clients with intake paperwork and onboarding. - Draft and send professional email communications. - Maintain and organize client records using our EHR system. - Utilize Excel for tracking and reporting purposes. - Anticipate provider needs and suggest process improvements. Requirements: - Prior experience working in a healthcare, mental health, or administrative setting. - Proficiency in EHR systems and Microsoft Excel. - Excellent communication, time management, and organizational skills. - Ability to take initiative and confidently communicate with providers. - Detail-oriented with a high level of professionalism and discretion. Bonus Points For: - Experience with social media management (posting, scheduling, engagement). - Familiarity with the Higher Level platform. - Experience supporting a team in a fast-paced, remote environment. This is a remote, part-time or full-time position, depending on availability and fit.