We’re seeking a highly organized and proactive Executive & Project Management Assistant to provide end-to-end support across executive needs, project management, and operational coordination. This role requires someone who thrives in a fast-paced environment, can juggle multiple priorities, and brings both executive assistant polish and project management discipline.
This is a remote role and requires availability during U.S. hours.
Salary Range: PHP 65,000 - 85,000 per month
Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.
Benefits:
* Work Set-up: Permanent Work From Home
* Bonuses:
* Attendance Bonus of \$25 for every monthly perfect attendance
* Performance Bonus
* Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
* Referral Bonus of \$300 for every successful referral
* Holiday Paid Time Off (PTO) for 7 days in a year
* Paid Time Offs (PTO) for 6 days in a year
* Healthcare Plan
Key Responsibilities:
Executive & Personal Support:
* Manage calendars, appointments, and scheduling with proactive conflict resolution.
* Handle personal errands, research vendors/services, and coordinate lifestyle needs.
* Screen and manage communications (email, Slack, phone), ensuring timely responses.
* Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes.
Travel & Logistics Management:
* Anticipate all travel needs, including accommodations, meals, and personal care.
* Build comprehensive itineraries with contingency planning.
* Coordinate amenities, vendors, and local arrangements.
Project & Task Management:
* Maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables.
* Manage daily agendas, meeting prep, and top-of-day reminders for executives.
* Track backend project progress across multiple clients/accounts.
* Support reporting and data entry into project boards and dashboards.
* Assist with ad-hoc tasks such as light copy drafting, vendor coordination, and updating templates.
Communication & Coordination:
* Act as liaison between executives, internal teams, and external partners.
* Provide regular updates, ask clarifying questions, and ensure smooth handoffs.
* Create one-pagers, meeting dossiers, and weekly reporting summaries.
Must-Have Qualifications:
* 4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant (agency/startup environment preferred).
* Proven ability to manage multiple stakeholders, priorities, and deadlines.
* Proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets.
* Excellent organizational skills with strong follow-through and attention to detail.
* Strong communication skills (written & verbal) across all organizational levels.
* Comfortable facilitating live calls and documenting action items in real-time.
* Ability to work US hours.
Nice-to-Haves:
* Experience in marketing, creative agency, or tech/startup environments.
* Familiarity with CRM systems, AI tools (e.g., ChatGPT), and project documentation best practices.
* Exposure to compliance, vendor coordination, or light client communications.
* Strong time management skills and ability to adapt quickly to changing needs.
Growth Opportunities:
* Take ownership of client/vendor communications as trust is established.
* Expand into higher-level executive support for leadership, including advanced scheduling, document prep, and project coordination.
* Grow into a key operations partner helping improve processes and efficiency.
