What You’ll Be DoingOwn day-to-day property accounting operations in AppFolio, ensuring accurate tenant, owner, and vendor ledgersOversee and review work performed by our support team, including vendor invoice entry, tenant and owner onboarding, and routine AppFolio transactionsPrepare and distribute owner statements, including rent collected, expenses paid, and net distributionsMonitor property cash balances and available funds to support vendor payments and owner distributionsProcess owner distributions and request owner contributions when requiredOversee vendor payment workflows, including check runs and ACH payments for property expensesEnsure accurate property-level bank account reconciliations and review related journal entriesReview new leases to ensure proper move-in accounting and tenant ledger setupCollaborate with property managers to resolve tenant and owner accounting questions and ledger adjustmentsProcess security deposit refunds in strict compliance with California regulations, including adherence to the 21-day deadline and required documentation such as before-and-after photos and itemized deductionsClose out property accounting for management cancellations and property transitionsPay property-level obligations such as property taxes, insurance, HOA dues, and utilities as requiredTrack owner-related credit card expenses and ensure timely reimbursement to the corporate entityProcess and file quarterly California FTB withholding for out-of-state ownersReview, file, and distribute annual 1099s for vendors and owners and assist with follow-up questionsInitiate internal bank transfers related to property operations as neededMaintain clear documentation of property accounting workflows and escalation proceduresIdentify inconsistencies, flag risks, and proactively communicate issues to leadershipMaintain consistent weekly progress with minimal oversight and strong attention to detailWhat You’ll Need to Succeed5+ years of property accounting and trust accounting experienceExpert knowledge of California Trust Accounting laws and policiesDeep hands-on experience with AppFolioComfortable using Excel and Google Sheets for property accounting analysis and reporting, including lookups, pivot tables, and reconciliation supportStrong understanding of property-level general ledger activity, bank reconciliations, and owner/tenant accountingExperience overseeing or reviewing work performed by junior or offshore accounting support staffFamiliarity with California property management regulations, including security deposit requirements, preferred but not requiredStrong organizational skills and ability to manage high transaction volume accuratelyExcellent English communication skills (written and verbal)Ability to work independently, meet deadlines, and maintain a consistent operational rhythmHigh attention to detail and a commitment to accurate, compliant accountingWhat You’ll Love About This RoleClear expectations and well-defined workflowsHigh level of autonomy with strong leadership supportOpportunity to own and improve property accounting operationsLong-term, full-time remote role with stable responsibilities and opportunity to deepen expertiseMeaningful work that supports owners, tenants, and the broader businessPaid time off and holidaysCompensation of $14–$18/hr USD, based on experienceApply NowIf you take pride in accurate property accounting, clean owner statements, and running high-volume workflows with precision and accountability, we’d love to hear from you.This is an opportunity to step into a senior role where your expertise will be trusted and valued.
