Administrative Assistant at D'Vine Taste Promotions | Torre
Administrative Assistant
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D'Vine Taste Promotions

Administrative Assistant

D'Vine Taste Promotions
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Emma
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You'll provide crucial administrative support, ensuring smooth operations for a growing field marketing team.
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Full-time

Legal agreement: Contractor

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Compensation
USD900 - 1.25k/month
Non-negotiable
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Remote (specific timezone)
public
GMT-12:00 to GMT-04:00
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Posted 11 months ago

Requirements and responsibilities

Important: This role will be Wed-Sun 9-5 PST with Mon/Tues off. Please only apply if this schedule works for you. We’re D’Vine Taste Promotions, a premium field marketing agency specializing in wine and spirits tastings inside retail chains across Southern California. Our brand ambassadors help customers discover new products and elevate the in-store experience, while enabling suppliers to grow their presence on the shelf. The company was acquired in 2024 by a tech entrepreneur with a background in startups and venture-backed businesses. Since then, we’ve been scaling quickly — streamlining operations, modernizing systems, and expanding strategic partnerships. Our long-term vision includes potential roll-up opportunities and growth into new markets. 🚀 Current snapshot: - 100+ brand ambassadors actively working in the field across California. - A lean 6-person remote operations team. - Over 300 retail store locations where our demos take place. About the role: We’re looking for a highly detail-oriented Administrative Assistant to support our growing field marketing team. This role is ideal for someone who is organized, efficient, and able to manage a variety of recurring operational tasks with accuracy and consistency. Key responsibilities: - Internal Support Line: Be responsible for our internal phone line for all urgent field ops questions from Brand Ambassadors. We will train you on standardized problem-solving, but you must be able to think critically as well. - Scheduling Confirmations: Follow up with internal Brand Ambassadors to confirm each of their jobs that we assign them. This will be done over both text and email. - Other Admin Tasks: Support the operations team with various other administrative and clerical tasks as needed. What we’re looking for: - Exceptional attention to detail — accuracy is critical in this role. - Strong organizational and time management skills. - 100% Fluent written and spoken English is a must, ideally with no accent. - Ability to work independently and manage repetitive tasks consistently. - Comfort with tools like Google Sheets, Google Drive, and web-based databases. - Experience in a similar admin or operations role is a plus.
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