Role: Part-Time Finance Clerk / Bookkeeping Assistant. Company: Eastern Standard Consultants Inc. (DBA ESC Cabling). Key Responsibilities: Accounts Payable (AP): - Receive, review, and enter vendor invoices into QuickBooks Online. - Categorize expenses accurately, including project costs and cost of goods sold. - Track outstanding bills and payment deadlines. - Maintain vendor records and reconcile vendor statements. - Prepare weekly accounts payable reports. - Organize and maintain digital financial records. - Prepare payments for management approval. Accounts Receivable (AR): - Prepare and send customer invoices. - Generate progress billing and time-and-material invoices. - Record customer payments in QuickBooks Online. - Monitor outstanding customer balances. - Follow up on overdue invoices. - Maintain accurate accounts receivable records. - Prepare weekly aging reports. Bookkeeping: - Maintain accurate financial transactions in QuickBooks Online. - Assist with bank and credit card reconciliations. - Review expense classifications. - Identify missing transactions and discrepancies. - Assist the external bookkeeper with monthly closing procedures. - Maintain organized financial documentation. Payroll Support: - Review employee timesheets for completeness. - Assist with payroll preparation. - Maintain payroll documentation. - Coordinate payroll information with management and the payroll processor. Financial Reporting: - Prepare weekly AP and AR summaries. - Assist with monthly financial reports. - Track outstanding invoices and upcoming payments. - Provide financial updates to management. - Identify discrepancies requiring management attention. Qualifications: - Minimum 2 years of bookkeeping or accounting support experience. - Experience with QuickBooks Online. - Strong understanding of accounts payable and accounts receivable. - Proficiency in Microsoft Excel and Google Sheets. - Strong organizational and communication skills. - Ability to maintain confidentiality. - Reliable computer and internet connection. - Ability to work 20 hours weekly during New York business hours. - Experience working with U.S.-based companies. - Experience supporting construction or contracting businesses. - Familiarity with job costing and project-based invoicing. - Experience coordinating with external accountants or bookkeepers.

Finance Clerk / Bookkeeping Assistant

Emma

Responsibilities

Skills wanted:

Language(s) required:

William Diaz Jr

About ESC Cabling:

mission:

esccabling.com/

Admin access needed