About the RoleWe are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The attorney currently works with a paralegal who handles billable legal work; this role is dedicated to administrative tasks so that the paralegal can focus exclusively on billable hours.The successful candidate will become the backbone of day-to-day administration — managing billing entries, scheduling, correspondence, and file management across multiple platforms. Training materials (screen recordings) will be provided for proprietary systems.Candidate RequirementsMinimum 3–4 years experience in an administrative, legal, or executive support roleStrong attention to detail with high data entry accuracyProfessional written communication skills in EnglishComfortable working independently and learning new systems via video trainingReliable home office setup with stable internet connectionAbility to work Eastern Standard Time business hoursSpanish language skills (advantageous but not required)Software RequirementsMicrosoft Office Suite (Word, Excel, etc.) - Must-haveMicrosoft Outlook - Must-haveClio (legal case management) - Nice-to-haveLexisNexis - Nice-to-haveNY State court-appointed voucher system - Will trainKey ResponsibilitiesBilling & Time EntryEnter billing entries into Clio (case management system)Enter time into the New York State court-appointed voucher system, including time-stamped, description-based entries required for court mattersProcess billing contemporaneously to keep the firm's invoicing currentMatter ManagementOpen and close client matters in Clio and the NY State voucher systemLoad and organise relevant documents; save to OneDriveCorrespondenceDraft routine client correspondence (e.g. retainer returns, payment confirmations)Send and manage emails via Outlook on behalf of the attorneyScheduling & Calendar ManagementSchedule client calls and appointments in block timeAssist with setting up and maintaining a Calendly accountWhy Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonus$500 entry monthly raffleNO TRACKER. NO PROBLEM

Virtual Legal Administrative Assistant

Emma

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Admin access needed