About the job Remote Administrative AssistantThe Northwest School is a college-preparatory, co-educational independent school near the heart of downtown Seattle. We offer a rich and challenging program to about 450 students in grades 6 through 12, including international students, many of whom live in our campus dormitory.Northwest offers a vibrant, intellectual home. A warm inclusive community. A dynamic liberal arts education for grades 6-12 that prepares students to think critically, act compassionately, and discover their place in the world.The Northwest School is a community committed to a diverse and equitable workplace and expects applicants to have a commitment to diversity and social justice. We firmly believe that we are a richer, more creative and dynamic institution when our collective is built with a diverse set of community members. The Northwest School strives for its faculty and student body to reflect the diversity of the society in which they exist. Candidates from underrepresented groups are encouraged to apply.The Administrative Assistant support the Finance, Human Resources, and Communications and Marketing offices with high level administrative support. This is a full-time position with occasional remote work permitted.Essential Functions:Maintain complex calendars for the Director of Finance and Operations, Director of Human Resources, and the Director of Communications and Marketing. Schedule meetings, coordinate with others to schedule large and small group meetingsStaff 6 Board of Trustees committees: collaborate with the Executive Assistant to the Head of School to schedule meetings, arrange for rooms, distribute materials, take and distribute minutesManage the school parking programMaintain a system for tracking business contractsLead the annual property and liability insurance renewal processAssist in curating content for website, newsletter and social mediaSupport the faculty hiring process by scheduling interviews, provide administrative support to search committees, and create and maintain search committee toolsSupport current employees by answering general questions, preparing orientation materials, meeting with new employeesMaintain electronic and paper employee file systemsCoordinate with department chairs and academic departments to order textbooksServe as the office manager for the Administrative Offices building: order office supplies, maintain kitchen items, organize small events, coordinate submitting work orders and furniture ordering, update signage, etc.Maintain strict confidentialityOther duties as assignedMinimum Qualifications:All candidates must demonstrate a commitment to the schools mission, values, and philosophy, especially related to diversity, equity, and inclusion; environmental sustainability, and global perspective.An Associate degree and 3 years of related experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job.Experience using MS Office products and expert skill using Outlook for schedulingExperience setting up and running Zoom meetingsExperience with creating organization systemsDatabase experienceCompensation:Salary is highly competitive with top independent schools in the region and commensurate with education and experience. This is an hourly (non-exempt) position with a pay range of $27 - $30 per hour.Full-time benefits package includes medical, dental, vision, short- and long-term disability, and life and accident insurance coverage, fully paid for employee only coverage. A retirement program matches up to 6% of an employee's salary after one year of service in a 403(b) plan. An intentional, mission focused school culture, generous time off, lunch, access to the on-site fitness facility, an exceptional commitment to professional development, and a unique urban location are also benefits of working at the Northwest School.
10 days ago