Location: Remote only, candidates based in Latin America (South/Central America, Mexico)
Schedule: Full-time, working U.S. business hours
Language: Advanced English (C1 or higher) required
About the Role
We are looking for a highly organized Real Estate Transaction Coordinator to manage our closing pipeline from contract signed to closing funded. This is a fully remote, full-time position for candidates based in Latin America who can work U.S. business hours and communicate clearly with U.S. title companies and other stakeholders.
Your primary focus will be transaction coordination, ensuring every contract progresses smoothly and predictably to the closing table. As we are a small, hands-on team, you will also support general administrative tasks when needed, such as light operations support, organizing documents, creating simple reports, updating spreadsheets or CRMs, and managing listings. We are a get in there and help culture where everyone contributes. You will not be selling or negotiating deals.
Key Responsibilities
Transaction Launch & Escrow Coordination
* Open escrow immediately once a contract is signed and introduce all parties (title company, buyer/seller, internal team, etc.).
* Ensure Earnest Money Deposits (EMD) are sent and receipted by the title company within 48–72 hours.
* Keep all parties informed of key dates and next steps.
Pipeline Management & Follow-Up
* Proactively follow up with Title Officers and Escrow Agents at least weekly to prevent stalls.
* Track the status of each file to anticipate issues before they escalate.
* Escalate delays or problems to management with clear context and suggested next steps.
Document Review & Error Catching
* Perform a Level 1 review of Title Commitments and HUD/Settlement Statements to identify errors in names, legal descriptions, addresses, dollar amounts, prorations, and similar items before sending documents to management.
* Coordinate corrections with the title company and confirm updates.
Systems, Admin & Organization
* Maintain our CRM/Transaction Management software, ensuring each file includes:
* Correct status and closing date.
* All key documents uploaded and labeled.
* Notes on important conversations and decisions.
* Use email templates and checklists consistently to ensure no steps are missed.
General Admin & Team Support
* Assist with light administrative tasks when transaction volume allows, such as:
* Organizing shared folders and documents.
* Updating spreadsheets or dashboards.
* Basic data entry and system cleanup.
* Supporting simple internal projects or process documentation.
* Managing Real Estate listings.
* Contribute as needed in a collaborative, multi-role environment.
What You Do Not Do
* No cold calling or sales.
* No price or repair negotiations with buyers or sellers.
* No property visits, photos, or sign placement.
Your focus is process, communication, administrative support, and follow-through.
Requirements
* Able and willing to work full-time U.S. business hours.
Experience (required):
* 1–2+ years in at least one of the following:
* Real estate transaction coordination.
* Title / escrow processing.
* Mortgage processing / closing.
* Real estate administrative support for U.S.-based investors or agents.
* Knowledge of HUD/Settlement Statements, prelims, and title commitments.
Skills & Tools
* Strong attention to detail.
* Comfortable using:
* Email (Gmail) and templates.
* PDF editors (combine, sign, annotate).
* CRMs or transaction management systems (e.g., Salesforce).
* Very organized, checklist-oriented, and reliable with follow-through.
Personal Traits
* Enjoy working with checklists and completing tasks.
* Proactive and persistent; follow up until tasks are complete.
* Comfortable wearing multiple hats in a small team.
* Calm under pressure and able to manage a high volume of files (60+ at a time) once trained.
Why You'll Like Working With Us
* Remote and stable internal operations role with full-time hours.
* Variety in tasks: primary focus on closings with additional administrative responsibilities.
* No sales-related tasks; focus on workflow and execution.
* Fast-paced but structured environment with clear processes and tools.
* Opportunities for growth into specialized closing roles or broader operations and leadership work.
Compensation
* USD $1,500 to $2,000 per month, depending on experience and skills.
* Full-time, remote contractor role based in Latin America, working U.S. business hours.
