About the RoleAt Pavago, one of our clients is hiring an Executive Marketing Coordinator to support a fast-growing entrepreneurial business across executive support, marketing operations, GoHighLevel CRM, social media, content coordination, and lead management.This is not a passive assistant role.You’ll work directly with leadership and take hands-on responsibility for keeping marketing and operational execution moving, including:Executive scheduling and coordinationGoHighLevel workflows and CRM managementSocial media publishing and engagementEmail marketing and lead follow-upContent creation and short-form videoLead generation and researchDay-to-day operational supportIf you’re highly organized, proactive, tech-savvy, and comfortable wearing multiple hats in a fast-moving environment, this role is a strong fit.What You’ll OwnExecutive & Operational SupportManage calendars, scheduling, and executive coordinationSupport day-to-day operational workflows and project trackingManage inboxes and prioritize time-sensitive communicationMaintain organized files, SOPs, trackers, and internal documentationTrack outstanding tasks and follow-ups through completionIdentify operational gaps and help improve workflowsEnsure priorities stay organized and nothing falls through the cracksSocial Media & Content ExecutionCreate, schedule, and publish content across:LinkedInFacebookInstagramOnline communitiesYou’ll also:Manage comments, DMs, and community engagementMaintain consistent audience communicationTrack content performance and engagementRepurpose existing content into short-form assetsSupport promotions, campaigns, and content launchesMaintain consistent brand presentation across channelsGoHighLevel CRM & Marketing AutomationBuild and manage workflows inside GoHighLevel (GHL), including:Marketing automationsFollow-up sequencesEmail campaignsLead nurturing workflowsPipeline managementYou’ll also:Maintain clean and accurate CRM recordsOrganize leads and pipeline stagesTrack prospect and client communicationEnsure follow-ups happen consistently and on timeHelp improve CRM workflows as the business scalesVideo Editing & Creative SupportCreate and edit:Short-form social videosMarketing clipsPromotional assetsBranded graphicsUse tools such as:CanvaVeedOpusClipsSimilar short-form editing platformsMaintain consistent branding and organize creative assets for easy reuse.Research & Lead GenerationResearch Ideal Client Profiles (ICPs)Identify relevant prospects and target accountsBuild prospect lists and lead databasesOrganize research in Google Sheets and CRM systemsSupport outbound outreach and marketing initiativesMaintain accurate, usable lead dataWebsite & Technical CoordinationSupport light website and landing page updatesAssist with advertising campaign setupSupport basic technical integrations and platform coordinationTroubleshoot minor workflow or account issuesCoordinate across marketing and operational tools to keep systems running smoothlyClient & Business CommunicationMaintain professional written communication with prospects, clients, and internal stakeholdersSupport client or program onboarding coordinationFollow up on outstanding requestsKeep communication organized across email and other platformsEnsure leadership has visibility into important updates and prioritiesRequirements – Must HaveRelevant ExperienceExperience in one or more of the following:Executive AssistantMarketing CoordinatorMarketing OperationsOperations SupportVirtual AssistantDigital OperationsExperience supporting founders, coaches, startups, or entrepreneurial businesses is strongly preferred.GoHighLevel & Marketing SystemsHands-on experience with:GoHighLevel (GHL)CRM systemsMarketing automationEmail workflowsLead and pipeline managementContent & Social MediaExperience with:LinkedInFacebookInstagramSocial media publishing and engagementComfortable using:CanvaVeedOpusClipsSimilar short-form content toolsOperations & CommunicationStrong proficiency with:Google WorkspaceGoogle SheetsGoogle CalendarGoogle DriveYou should also have:Excellent written English communicationStrong organizational and multitasking skillsExcellent attention to detailStrong follow-throughAbility to work independently with minimal supervisionAbility to manage multiple priorities simultaneouslyAvailability during PST business hoursNice to HaveExperience with coaching, agency, creator, or consulting businessesEmail marketing experienceLanding page or funnel experiencePaid advertising coordinationCommunity managementLead generation and prospect researchExperience with:SlackNotionAirtableClickUpHubSpotWhat Makes You a Strong FitYou:Are highly proactive and execution-orientedNaturally bring structure to fast-moving environmentsTake ownership without waiting for constant instructionsCommunicate clearly and professionallyMove quickly without sacrificing accuracyFollow through consistentlyEnjoy balancing marketing, executive support, and operationsAre comfortable learning and working across multiple digital toolsNotice when something is about to fall through the cracks — and fix itWhat a Typical Day Looks LikeYou may:Manage leadership calendars, inboxes, and prioritiesSchedule and publish social media contentRespond to DMs and community interactionsBuild or update GoHighLevel workflowsManage email campaigns and follow-up sequencesEdit short-form videos and create Canva assetsUpdate CRM pipelines and prospect recordsResearch prospects and build lead listsSupport client or program onboardingMake minor website or landing page updatesCoordinate outstanding operational tasksFollow up to ensure deadlines and priorities are completedIn short: you are the operational engine behind executive coordination, marketing execution, CRM workflows, communication, and organization.Key Metrics for SuccessConsistent and timely content publishingClean and accurate CRM managementReliable GoHighLevel workflows and automationsZero missed lead follow-ups or communication gapsStrong responsiveness across communication channelsOrganized operational systems and digital assetsTimely completion of executive and marketing prioritiesLeadership confidence in your execution and reliabilityWhy This Role Stands OutWork directly with entrepreneurial leadershipHigh ownership and visibility across the businessBlend of marketing + operations + executive supportHands-on experience with GoHighLevel and marketing automationOpportunity to improve systems and processesExposure to content, CRM, lead generation, and digital operationsFully remote environmentGrowth opportunities into:Marketing Operations ManagerExecutive OperationsCRM / Automation ManagerOperations ManagerSenior Marketing CoordinatorInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Task / Coordination ExerciseClient InterviewOffer & Background VerificationApply NowIf you:Love organization and executionEnjoy supporting founders and entrepreneurial teamsHave hands-on experience with GoHighLevel and marketing systemsCan balance marketing, operations, content, and executive supportThrive in fast-moving environmentsCan consistently work PST business hoursWe’d love to hear from you.Apply today and help keep marketing, communication, CRM workflows, and executive operations running smoothly.Important: Spark Hire Video InterviewAs part of our application process, qualified candidates will be invited to complete a one-way video interview through Spark Hire.This is your opportunity to introduce yourself and highlight your experience with GoHighLevel, executive support, marketing operations, social media, CRM workflows, content creation, and operational coordination.Please complete your Spark Hire interview promptly after receiving the invitation. Candidates who do not complete the video interview may not move forward in the hiring process.

Executive Marketing Coordinator - GoHighLevel, Executive Support & Marketing Ops

Emma

Responsibilities

Skills wanted:

Language(s) required:

About Pavago:

pavago.co/

Admin access needed