Organizational BackgroundHigher Heights for America is the political home for Black women. We are a national organization dedicated to building the political power, leadership, and influence of Black women in elected office and civic life. Through research, advocacy, and strategic communications, Higher Heights works to elevate Black women’s voices and ensure their leadership is visible, respected, and supported. A core part of our public engagement strategy is high-quality digital programming that reaches national audiences, mobilizes supporters, and uplifts Black women leaders.Program OverviewSunday Brunch with Higher Heights is our flagship weekly livestream show. The program features timely political analysis, conversations with elected officials and candidates, cultural commentary, and community engagement centered on Black women’s leadership and political power.In addition to Sunday Brunch, Higher Heights produces:Candidate forums and conversationsPolicy briefings and research releasesSpecial election night coverageVirtual town halls and panel discussionsDonor briefings and internal conveningsTraining sessionsWe are seeking an experienced livestream production partner to support Sunday Brunch and other live virtual productions on an ongoing basis. These additional productions are expected 1–2 times per quarter, with frequency increasing as the midterm elections approach.Scope of WorkThe selected vendor will provide end-to-end livestream production services, including but not limited to:Pre-ProductionTechnical planning and run-of-show coordinationPlatform setup and testing (Zoom, StreamYard, Riverside, Restream, or similar)Speaker and guest tech checksAudio, lighting, and camera guidance for remote guestsGraphic integration planning (lower thirds, title cards, transitions)Live ProductionLive switching and show directionAudio mixing and monitoringManagement of on-screen graphics and branding elementsIntegration of pre-recorded video assetsMonitoring livestream quality and audience experienceReal-time troubleshooting and technical supportPost-ProductionDelivery of full program recordingsEditing of clips for social media and digital distributionCaptioning and accessibility supportArchiving and file managementTechnical RequirementsVendors should demonstrate experience with:Weekly livestream productionsMulti-speaker remote broadcastsIntegration with major social platforms (YouTube, Facebook, X, LinkedIn)High-quality audio and video standardsRedundant systems and backup plansAccessibility best practices (closed captioning, visual clarity)Vendor QualificationsProposals should reflect:Demonstrated experience producing livestreams for advocacy, nonprofit, or political organizationsAbility to manage live broadcasts with senior leaders, elected officials, and high-profile guestsStrong project management and communication skillsCommitment to professionalism, punctuality, and production excellenceFamiliarity with culturally competent storytelling and Black-led organizations is strongly preferredDeliverablesExpected deliverables may include:Weekly livestream production for Sunday Brunch with Higher HeightsEdited video clips for digital and social useEvent recordings delivered within agreed timelinesTechnical run-of-show documentationOngoing production support for additional virtual events as scheduledSupport interactive elements, including Q&A or polling as neededMeasures of SuccessHigh Quality. Ability to deliver livestreams without technical issues, including stable video and audio, seamless streaming, smooth transitions, and proper platform integration. All audio and visual elements should meet consistently high standards.Timeliness. On-time and available throughout setup, rehearsal, and during production of livestream events.Responsiveness. Technical issues and rapid adjustments must be addressed promptly, with solutions provided as needed.Post-Event Deliverables. Provide timely delivery of post-event content, including full recordings, segments, and other post-event assets as needed.Proposal Submission RequirementsInterested vendors should submit a proposal that includes:Company overview and relevant experienceDescription of proposed approach and production workflowExamples or links to past livestream productionsTeam structure and key personnelTechnology platforms and tools usedPricing structure (weekly, per-event, and/or retainer options)Availability and capacityReferences (at least two)Budget and Contract StructureHigher Heights anticipates engaging a vendor through a retainer or per-production agreement. The engagement is not a full-time or part-time employment position, and respondents will be responsible for all taxes, insurance, and statutory obligations associated with independent contractor status.Proposals should clearly outline pricing models, including:Weekly livestream production costsCosts for additional virtual eventsPost-production and editing feesAny optional or add-on servicesDiversity, Equity, and Values AlignmentHigher Heights is committed to equity, representation, and the leadership of Black women. We strongly encourage proposals from video professionals who share these values and who have experience telling stories rooted in community, dignity, and cultural competence. Proposals may include a brief statement describing:Experience working with diverse or underrepresented communitiesApproach to values-aligned and culturally responsive storytellingElection Year and Surge Period SupportDuring election cycles and major political moments, Higher Heights may require expanded livestream production support beyond regularly scheduled programming. Surge-period work may include:Candidate forums, endorsements, and announcement eventsRapid-response livestreams tied to breaking news or political developmentsElection night coverage and real-time analysis programsHigh-urgency virtual briefings or town hallsProposals should describe the vendor’s ability to scale production support, accommodate accelerated timelines, and maintain broadcast-quality standards during high-stakes, time-sensitive events.TimelineRFP Issued: February 3, 2026Questions Due: March 4, 2026Proposals Due: March 13, 2026Selection and Notification: April 2026Evaluation CriteriaProposals will be evaluated based on:Relevant experience and technical capabilityQuality of proposed approachAlignment with Higher Heights’ mission and valuesCost effectivenessReliability and professionalismSubmission InstructionsProposals should be submitted electronically in PDF format to the job portal. For any questions, please contact: Jennifer Tyre, Director of Digital Engagement, Higher Heights [email protected] Subject Line: Livestream Production RFP – Higher Heights
