Company Profile:
- BrightUI Technologies is a software product and technology services company established in 2015, delivering web, mobile, cloud, and enterprise software solutions to clients worldwide.
- The company is continuously expanding its organizational structure and business operations.
- Branches are located in the Head Office in Kavundampalayam, Coimbatore, and KCT Tech Park, Saravanampatti, Coimbatore.
Mission:
- Deliver high-quality software with international standards.
- Build a culture of continuous learning and innovation.
- Empower employees with opportunities to grow professionally.
- Build long-term partnerships with customers.
Vision:
- To become a globally trusted technology company delivering innovative software products and digital transformation solutions.
Job Summary:
- The Administrative Assistant serves as the organizational backbone of our team, ensuring daily operations run smoothly, efficiently, and professionally.
- This role requires a proactive individual who can seamlessly balance clerical duties, schedule management, and internal communications.
- The ideal candidate is an exceptionally organized coordinator who anticipates team needs and maintains a welcoming, efficient workplace environment.
Core Responsibilities:
- Serve as the primary point of contact for the office.
- Greet visitors.
- Answer and route incoming calls.
- Respond to general email inquiries.
- Maintain, track, and order office supplies, ensuring all workstations and communal areas are fully provisioned.
- Oversee the tidiness and functionality of common areas.
- Coordinate with building maintenance or cleaning staff as needed.
- Maintain and organize digital and physical filing systems, ensuring sensitive data is handled with strict confidentiality.
- Assist the finance team by gathering receipts, preparing monthly expense reports, and processing basic invoices.
Key Performance Indicators:
- Accuracy and Efficiency: High level of accuracy in data entry, scheduling, and documentation with minimal oversight.
- Responsiveness: Timely execution of administrative requests and prompt communication with internal teams and external guests.
- Resource Optimization: Keeping inventory well-stocked without over-ordering.
Qualifications and Skills:
- Any Bachelor's degree to a related field is preferred.
- 0-1 years of experience in an administrative support, clerical, or front-desk receptionist role.
- High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Drive).
- Familiarity with video conferencing platforms (Zoom, Microsoft Teams, Google Meet).
- Time Management: Proven ability to prioritize heavy workloads and switch tasks efficiently in a fast-paced environment.
- Communication: Exceptional verbal and written communication skills with a customer-service-oriented mindset.
- Discretion: Demonstrated ability to handle sensitive, confidential company and employee information with integrity.
Benefits and Compensation:
- Salary Range: 8k to 10k.
- Benefits: PF, Medical insurance, Bonus, Yearly Incentives.
