Project Operations Specialist (Job ID: CHRDEE3R) at Inside Out Hiring | Torre
Project Operations Specialist (Job ID: CHRDEE3R)
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Project Operations Specialist (Job ID: CHRDEE3R)

Inside Out Hiring
Emma
Emma
You'll drive operational excellence for premier commercial interior renovations, ensuring project success.
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Full-time

Legal agreement: To be defined

Compensation
USD2k - 2.6k/month
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Remote (for Latam residents)
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Emma of Torre.ai
 14 days ago

Requirements and responsibilities

🚨 IMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIREDhttps://www.loom.com/share/345f776084e642ba99c24aabe40a67a0C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT.PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISHProject Operations Specialist🆔 Job ID: CHRDEE3R🏢 Industry: Interior Design / Construction🌎 Location: LATAM🕒 Job Status: Full Time⏰ Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM EST💰 Salary: USD $2,000–$2,600/month + up to 18% performance-based bonus🚀 Target Start Date: ASAPAbout the ClientPremier Design-Build firm specializing in interior renovations for commercial propertiesServes residential homeowner communities, senior care facilities, and hospitality venues35+ years of industry experienceCompleted 400+ projectsDelivered over 5 million square feet of renovations75% repeat client rateRole OverviewRemote, full-time operational support roleSupports Project Management and Construction teamsFunctions similarly to a Project Engineer or Contract AdministratorFocused on subcontractor coordination, project documentation, milestone tracking, compliance verification, and construction communicationsKey ResponsibilitiesSubcontractor ManagementResearch and qualify specialty subcontractorsCoordinate site walks, scheduling, and mobilizationTrack subcontractor quotes and maintain pricing recordsSupport subcontractor onboarding (agreements, W9s, COIs, documentation)Verify insurance compliance before mobilizationFollow up on subcontractor action itemsProject AdministrationGenerate, issue, and track work orders and submittalsMaintain digital project folders and version controlPrepare project handover and closeout packagesCoordinate project photo shoots and documentation deliverablesTrack milestone billing requirementsMaintain subcontractor performance and pricing databasesConstruction CommunicationsSupport weekly reporting and project updatesCoordinate field communication and look-ahead planningCapture meeting notes and action itemsEnsure project documentation supports milestone billing and invoicingRequired Qualifications4+ years of experience in fully remote administrative or operational support roles2+ years of experience in construction administration, project coordination, project engineering, or contract administrationExperience supporting both office-based project teams and field construction teamsStrong project tracking and documentation management experienceExperience with subcontractor coordination and compliance trackingExcellent organizational and follow-through skillsAbility to manage competing priorities and deadlinesStrong written and verbal English communication skillsProficiency with Google Workspace and Microsoft ExcelExperience using project management/construction software such as Procore, Buildertrend, JobTread, Asana, or similarPreferred QualificationsContract Administrator or Project Engineer experienceCommercial interiors project support experienceExperience reviewing subcontractor quotes and side-by-side comparisonsFamiliarity with COI management and insurance complianceExperience with BluebeamFamiliarity with photo documentation workflowsWhy Join?Work with an established Design-Build firm with a strong project pipelineGrowth opportunities within a scaling operationCollaborate with experienced project managers and construction professionalsJoin a company with a 35+ year proven industry reputation
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