Role Overview: - We are seeking a proactive and highly organized Executive & Operations Assistant to support a real estate entrepreneur across multiple businesses. - The role combines executive support, operational coordination, and basic accounting responsibilities, with a strong focus on taking ownership of recurring tasks and reducing the executive’s administrative workload. Key Responsibilities: - Manage business inboxes, calendars, scheduling, follow-ups, and day-to-day executive communications. - Prepare meetings, organize notes and action items, and support recurring EOS/Level 10 meetings. - Handle accounts payable, bill entry and payments, financial documentation, and bank reconciliations across multiple accounts. - Manage workflows within AppFolio, including retrieving, organizing, and processing bills and supporting documentation. - Organize incoming mail and business documents, ensuring important items are processed, filed, or escalated appropriately. - Create and continuously improve SOPs and playbooks as responsibilities and processes are transferred. - Support administrative and operational needs across multiple real estate-related businesses. Desired Skills & Experience: - Executive Assistant or Operations experience supporting a business owner or senior executive. - Basic knowledge of accounting/bookkeeping, including accounts payable and bank reconciliations. - Experience with AppFolio and/or real estate or property management strongly preferred. - Strong inbox, calendar, meeting, and follow-up management skills. - Experience creating SOPs and documenting processes. - Highly organized, proactive, trustworthy, and comfortable working independently. - Comfortable using AI and productivity tools to improve workflows. Ideal Candidate: - A proactive and resourceful professional who can learn how the executive works, take ownership of recurring responsibilities, and operate with minimal oversight. - Someone who knows when to act independently and when an issue genuinely requires escalation. Best Outcome: - Within the first 30–90 days, the EA will progressively take ownership of recurring administrative, accounting, and operational tasks while documenting each process. - Long term, the goal is to become a trusted operational partner who significantly reduces the executive’s day-to-day workload and allows him to focus on leadership, growth, and strategic priorities.

Real Estate Assistant, Leasing Assistant

Emma

Responsibilities

Skills wanted:

Language(s) required:

Valentina Rodriguez

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