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Posted 8 months ago
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Requirements and responsibilities
Who We AreWe are a team of Proactive, Respectful, Communicative, Candid, Curious, and Inclusive leaders seeking new team members who share our values. We are world-class experience designers, technologists, strategic thinkers and creators assembled to develop global design projects for adventurous, industry-changing enterprise organizations.Who You AreYou are passionate about the seamless flow of project work at a top design company doing innovative and bold work for some of the most trailblazing companies in the world. You have the uncanny ability to deduce what’s needed for project needs.Role OverviewYou will be responsible for facilitating the seamless flow of project work at a top design company that does innovative and bold work for some of the most trailblazing companies in the world. As a Production Intern you’ll set up the production studio for success. This requires working on-site in our studio up to five days a week, receiving/shipping and organizing equipment and supplies. You’ll help ensure that staff are clear about their assignments for the week and assist Project Managers. The Production Intern helps freelancers get set up for interviews, contracts, and onboarding. You’ll coordinate travel and accommodation as needed. You’ll assist Project Managers with setting up kickoff meetings and project reviews.As a Production Intern you’ll help track budgets, costs, inventory of office supplies, and other clerical duties helping the teams stay on track. The typical job progression of this role leads to being a Production Coordinator, and then Project Management roles.PRODUCTIONFreelancer communications & contracting process ownershipDraft freelancer contractsFreelancer & vendor contract execution & filingProject travel arrangementsThird party costs & freelance invoice trackingProject and studio expense managementActing as point of purchase for project related needsSchedule and run project wrap meetings and tasksUpdate talent & vendor notes in talent databaseSupport case study production as neededSupport PR content curation & creationAttend and support the weekly talent resourcing meetingOFFICEOpening & closing the office (Tuesday-Thursday 9a-6p / Monday & Friday as needed)Answering the phoneWelcoming all guests/visitorsHost/hospitality for client visitsSend invitations to the office via ProxyClickPromoting & enforcing office cleanliness, upkeep & organizationShipping & receiving PackagesOrdering studio food & supplies as neededPlan and coordinate quarterly office outingsCoordinate weekly Creative Jam meetings and manage invitesCoordinate Issuance of BNY ID Badges for Staff and InternsRequirementsIn-office 3-5 days a week based on office operational requirements (Normal office days are Tuesday-Thursday, 9a-6p).Must have excellent written and verbal communications skills, as well as organizational, multi-tasking, and time management skills.MS Office, Mac OS, Google Workplace, Budgeting SoftwareOutgoing personality, vocal, inquisitive, and friendly under pressureDemonstrate grace under pressureHUSH is an equal opportunity employer. We enthusiastically support diversity in the workforce.
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