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about 2 months ago
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Requirements and responsibilities
We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to support high-volume invoice processing and vendor management in a fast-paced environment. This role goes beyond data entry — it requires strong communication skills, cross-functional collaboration, and the ability to navigate complex approval workflows.The ideal candidate is highly organized, responsive, and comfortable managing large invoice volumes while maintaining accuracy and strong vendor relationships.Invoice Processing & CodingProcess 1,000–1,200+ invoices per month with high accuracyPerform 3-way matching (when applicable) and proper GL codingManage invoice batching, approvals, and timely entry into the AP systemEnsure adherence to internal approval workflows and policiesMinimize invoice send-backs by proactively resolving discrepanciesPayment ProcessingSupport weekly payment runs (ACH, checks) and ad hoc paymentsAssist with payment batch preparation and executionCoordinate with internal stakeholders on urgent or escalated paymentsReconciliation & Month-End SupportReconcile vendor statements and resolve outstanding itemsSupport month-end close activities, including accruals and reportingEnsure all AP transactions are recorded accurately and timelyProcess & ComplianceFollow internal controls and approval matrices (based on GL coding, not vendor-based)Ensure compliance with company policies and audit requirementsIdentify opportunities to improve AP processes and efficiencyQualifications1–3+ years of Accounts Payable or related accounting experienceExperience in high-volume invoice processing environmentsStrong understanding of AP processes, including matching, coding, and reconciliationsExcellent attention to detail and accuracySoft SkillsStrong written and verbal communication skillsAbility to collaborate across multiple teams and stakeholdersProactive problem-solving and ownership mindsetAbility to prioritize and manage competing deadlines in a fast-paced environmentHireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:Permanent remote work flexibilityPaid Time OffHealth Maintenance Organization (HMO) coverageAnnual performance bonusesDedicated coaches offer an extra channel of support and skill-buildingOpportunities for professional growthAt Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.
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