Project Management and Admin/Operations Support at Delegated AI | Torre
Project Management and Admin/Operations Support
trending_up Invest in Torre
Delegated AI

Project Management and Admin/Operations Support

Delegated AI
Posted by
M
Emma
Emma
Emma highlights
This highlight was written by Emma’s AI. Ask Emma to edit it.
Full-time
Compensation
USD6 - 9/hour
Non-negotiable
location_on
Remote (for Argentina residents)
Remote (for Brazil residents)
Posted 11 months ago

Responsibilities

Location: Remote - South America preferred Hours: 40 hours per week (US EST) Rate: $6-$9 per hour (based on experience) Start Date: Nov 20th About the Company Delegated AI provides AI-trained remote staff to help entrepreneurs and small businesses scale faster. About the Role We are looking for a **mature, senior-level Virtual Assistant** with strong follow-through, excellent organizational skills, and experience managing operations, scheduling, communication, and systemization. This is not an entry-level role. You must be comfortable taking full ownership of tasks, keeping projects moving, and ensuring nothing falls through the cracks. You will play a major role in helping systemize and streamline the operational backbone of the company. Key Responsibilities Project & Operations Management * Manage and track scheduling for brand ambassadors * Oversee follow-ups and communication with the field marketing team * Ensure tasks, deliverables, and events stay on track * Maintain and organize operational workflows to eliminate bottlenecks Communication & Email Administration * Manage the founder’s inbox and communications * Send out structured email sequences such as: * Follow up proactively with team members to ensure completion System Building & Process Improvement * Transition workflows from **Google Forms** to more robust CRM. GHL, Airtable, Monday.com * Help document and systemize repeatable processes * Assist in implementing new tools as needed General Administrative Support * Calendar management, scheduling, reminders * Light project coordination * Organizing spreadsheets, documents, and databases * Support with special projects (e.g., Christmas concepts for clients, data sorting, etc.) Ideal Candidate Profile We are looking for someone who is: * Senior-level in ability, maturity, and professionalism * Highly organized, detail-oriented, and dependable * Excellent at follow-through (projects should *not* be left in limbo) * Strong in communication and able to manage multiple email threads * Confident working independently without micromanagement * Comfortable learning and using new tools and systems * Proactive, with a strong sense of responsibility and ownership * Experienced in operations, scheduling, or project management Preference: Candidates from South America with strong English and excellent communication skills, but candidates from all regions will be considered. Why Work With Delegated AI? * Long-term, stable opportunity with room to grow * Support from Delegated AI’s training, accountability, and ongoing check-ins * No micro-management - you are trusted to own your responsibilities
This job post is closed.