Timetabling Officer at Regent College London | Torre
Timetabling Officer
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Regent College London

Timetabling Officer

Regent College London
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You will optimize academic operations, ensuring timely and accurate student-centred timetabling.
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Full-time

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Emma of Torre.ai
 3 months ago

Requirements and responsibilities

Job DescriptionOverall purpose: Reporting to the Head of Academic Operations, you will be responsible for day-to-day operational management and coordination of institutional timetabling for teaching and exams. You will ensure that the student-centred timetable is accurate and delivered on time.You will: You will work closely with staff responsible for maintaining the accuracy of taught programmes. Additionally, you will work with other teams within the College to ensure that a quality service is provided.The Timetable Officer will:Construct, maintain and publish the University’s teaching timetable using specialist timetabling software.Ensure that classes delivered on campuses are taught in appropriate spaces and that utilisation of teaching space is optimised.Work closely with the Head of Academic Operations on the requirements for module delivery schedulesEnsure that all timetable changes are communicated and all room booking requests are accurately recorded where requiredEnsure the compatibility and integration of data in the specialist timetabling software with other University systems and tools (such as Ms Excel)Work with other staff on space utilisation issues (e.g. scheduling of examinations and induction/registration events)Undertake rigorous data integrity checks on data held within the timetable system in order to ensure that it is accurate.Maintain appropriate documentation of processes and procedures in the form of guidance and handbooks.Undertake any other duties determined by your line managerPerson Specification:Education: Bachelor's degree in a relevant field or equivalent experience.Experience: Proven experience in timetabling, scheduling, or a related administrative role within an educational setting.Excellent organisational and time management skills.Strong analytical and problem-solving abilities.Proficient in the use of timetabling software (e.g., CELCAT) and Microsoft Office Suite.Effective communication and interpersonal skills.Ability to work collaboratively with a diverse range of stakeholders.Education: Advanced degree or professional certification in a relevant field.Experience: Experience using CELCAT or similar timetabling softwareCompliance StatementSuccessful applicants will be required to complete pre-employment checks, including a criminal records check, two references, ID and Right to Work verification, and education confirmation. We are an equal opportunity employer and value diversity and inclusion, selection for employment is based solely on an individual’s skills, qualifications, and experience relevant to the role.
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