Grants Administrator
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Full-time
USD75.4K - 100K/year
~COP150M - 200M/year
+ Equity
+ Bonuses
Posted about 3 years ago
Responsibilities
CDR Maguire Inc. is a national multi-disciplinary engineering and Emergency Management consulting firm. They are an Equal Opportunity Employer M/F/D/V and EO/AAN/D.
The company is seeking a qualified Grants Administrator to provide a variety of hazard mitigation and emergency management services for state agencies and local governments in administering a buyout mitigation program. The role involves coordinating with state agencies and local governments, educating sub-recipients, managing documentation and payments, advising applicants, monitoring projects, and providing support to the client on HMA eligibility reviews.
Responsibilities:
- Coordinate with state agencies and local governments to implement buyout projects.
- Educate sub-recipients on project documentation and closeout requirements for the buyout program.
- Collect and manage appropriate buyout documentation.
- Record and manage payments, including advance payments, in a database.
- Maintain project database with supporting documentation for audit and internal review.
- Advise applicants of project eligibility & provides technical assistance to communities in the development of mitigation projects following disasters.
- Monitor projects & ensures compliance with state and federal regulations.
- Provide support to the client on HMA eligibility reviews. scope of work and cost estimate, application development, BCA, EHP, and various programmatic requirements.
- Reconciles/adjusts sub-award costs, ensures that non-federal share costs are documented, and verifies that all costs submitted are eligible according to the FEMA-approved scope of work
- Support and assist sub-recipients with programmatic requirements (e.g. period of performance extensions, reporting, etc.)
- Establish standards and deadlines for proposals, reviews proposals for completeness, and ensure compliance with program guidelines and legal requirements.
- Maintain records of funding sources and grant applications.
- Provide administration for the grants process throughout all stages including receiving, assessing, tracking, payment/check requests, documenting all inquiries and/or proposals and closeout; assuring that submitted documentation meets program guidelines and legal requirements.
- Maintain accurate and timely records of grant awards and other programmatic activities.
- Provide technical assistance to grantees with application and reporting processes.
- Maintain project database and physical grant files ensuring the accuracy and integrity of data as well as grantee relationship history.
- Perform financial reconciliations for sub-recipient payments and closeout process
- Conduct final inspections and verify that the scope has been met as approved
- Oversee standard terms and conditions for grant award letters and agreements.
- Ensure that protocols are executed properly and create, and edit grant program reports in a timely fashion as required.
- Assist with required research pertinent to grant due diligence, ongoing review, and close-out analyses.
- Work with agency leadership and staff to coordinate and maintain grant cycle calendar and site visit schedules; assists with the preparation of grant-related materials for applicant and recipient meetings.
- Support the finance and communication functions; generate requested information, data, and reports from information maintained in the grants management database or other sources of information.