Job Summary:We are seeking an Executive Administrative and Operations Coordinator to manage inboxes, scheduling, client communications, and real estate documentation while supporting smooth day to day operations across multiple stakeholders. The role involves MLS listing management, transaction coordination, reporting, and ad hoc tasks in a fast paced environment requiring strong organisation, communication, and time management skills.Core Tasks:Monitor multiple inboxes to triage and respond to client questions and concernsPerform ad hoc payment, invoice management, file management, etc Upload and manage MLS listings following SOPsManage a calendar including scheduling, meetings, and travel arrangementsServe as a contact between employees, clients, and external partnersPrepare/ edit correspondence, communications, presentations, reports, and other docs (including lease agreements, written offers, etc)Coordinate meetings, set agendas, take minutes, and prepare follow ups / action itemsPerform other ad-hoc tasks with limited instruction as neededAssist with personal tasks as needed Must-Haves:3+ years experience working in as an admin (preferably in a Real Estate setting)Strong (C-level) verbal and written English communication skillsStrong organizational and planning skillsDemonstrated experience working in a fast paced office managing time sensitive tasks Excellent time management skills and ability to multitask and prioritizeBackground with MLS and Dotloop (or similar tools)Ability to work full-time ESTNice-to-Haves:Familiarity with Slack and Zoom for internal team coordination / communication

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Administrative Assistant - Real Estate

Emma

Requirements and responsibilities

Skills wanted:

Language(s) required:

Kyle Boyd

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