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12 days ago
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Requirements and responsibilities
ABOUT THE ROLEA fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway.You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you.KEY RESPONSIBILITIESCalendar & Communication ManagementOwn and manage the CEO's calendar, schedule, and prioritiesHandle inbox management with a zero-inbox approachDraft and manage correspondence, client updates, and follow-upsPrepare briefing notes and agendas for meetingsTeam & Operations OversightOversee a remote teamCollect, compare, and summarize team performance reportsAct as the gatekeeper and liaison between the CEO and the teamEnsure deadlines, milestones, and deliverables stay on trackProcess & Systems BuildingCreate and implement SOPs, workflows, and organizational systemsIdentify inefficiencies and proactively recommend improvementsBring structure and accountability to a growing organizationAdministrative & Financial SupportManage travel arrangements and logisticsHandle expenses reporting, contract preparation, and financial admin tasksSupport budget planning and financial coordinationCoordinate event logistics as needed (future growth area)RequirementsIDEAL CANDIDATE PROFILERequirements:3–5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executiveProven ability to build systems, SOPs, and organizational processes from scratchStrong written and verbal communication skills — professional, clear, and confidentExceptional organizational skills and attention to detailSelf-starter who takes initiative and works independentlyComfortable managing and coordinating remote teamsProficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail)Available to work Monday–Saturday during US Eastern Time hoursComfortable with 1099 independent contractor arrangementNice to Have:Background in automotive, luxury, or high-end service industriesSpanish and/or Arabic language skillsExperience with CRM platforms and project management toolsEvent coordination experienceExperience working with high-profile or celebrity clienteleBenefitsCOMPENSATION & BENEFITS$70,000 – $85,000/year (1099 contractor)Opportunity to grow with a rapidly expanding companyDirect access to and mentorship from the CEOBe part of a high-energy, premium brand with an exciting growth trajectory90-DAY SUCCESS METRICSBy 30 Days:Fully integrated into all communication channels and toolsManaging the CEO's calendar and inbox independentlyEstablished rapport with all remote team membersUnderstand the business model, clientele, and team structureBy 60 Days:Producing weekly team performance summariesIdentified and documented at least 3 key SOPs/processesHandling all administrative tasks independentlyZero missed deadlines or dropped communicationsBy 90 Days:All core SOPs documented and operationalRemote team oversight running smoothly with minimal CEO involvementMeasurable improvement in CEO's available time for strategic workEvent coordination framework in place for future needsIMPORTANT NOTESThis is a unique opportunity to step into a high-impact role at a company that's scaling fast. You won't be just answering emails — you'll be building the operational backbone of a growing brand. If you're someone who sees problems before they happen, brings solutions instead of questions, and takes pride in making everything run seamlessly — we want to hear from you.
Optionally, you can add more information later (benefits, pre-screening questions, etc.)