Position Details:
- Position: HR – L&D & Employee Engagement Executive.
- Department: Human Resources.
- Function: Learning & Development / Employee Engagement / HRBP Support.
- Level: Executive.
- Location: Ahmedabad.
- Reporting To: Manager – L&D / HR.
- Experience: 1–3 Years preferred.
- Education: MBA/PGDM – HR preferred.
Job Purpose:
- To ensure end-to-end coordination, execution, documentation and reporting of Learning & Development programs, while supporting HRBP, employee engagement and organizational activities.
- The role will ensure effective coordination among Trainers, Employees, HR, HRBP, Admin and other stakeholders to deliver a seamless employee learning and engagement experience.
Learning & Development:
- Coordinate training programs from planning to closure.
- Maintain training calendar, nominations, schedules and participant records.
- Coordinate with internal/external trainers for dates, content, TOC, agenda and requirements.
- Communicate training schedules, instructions and reminders to employees through Email, WhatsApp and calls.
- Conduct timely follow-ups with trainers, employees and departments.
- Ensure training venue, AV equipment, stationery, refreshments and other requirements are arranged with Admin/IT.
- Ensure smooth execution of training programs and resolve routine coordination issues.
- Prepare TOC, agendas, PPTs, handouts, worksheets, assessments and feedback forms.
- Prepare accurate attendance reports and maintain training MIS.
- Collect training feedback and coordinate certificates wherever applicable.
- Prepare professional post-training reports within 2 working days, including attendance, key learning, feedback, photographs and action points.
- Capture, edit and maintain training photographs/videos for official documentation.
- Maintain complete and organized L&D records.
In-house Training & Facilitation:
- Support/conduct selected internal sessions for executive-level employees.
- Facilitate topics such as Professional Behaviour, Communication, Workplace Etiquette, POSH Awareness, Email Writing and Workplace Effectiveness.
- Coordinate preparation, delivery, feedback and documentation of internal sessions.
HRBP & Employee Engagement Support:
- Support employee onboarding, induction and new-joiner engagement.
- Support HRBP activities including Reward & Recognition (R&R), Fun Friday, Cultural Fest, games, employee activities and special-day celebrations.
- Coordinate event communication, materials, decorations, participation, photography and post-event documentation.
- Support employee engagement initiatives and improve participation and employee experience.
Employee Support:
- Provide first-level professional and confidential support to female employees regarding workplace concerns.
- Escalate sensitive matters to the appropriate HR/HRBP/ICC authority.
- Maintain confidentiality and ensure appropriate follow-up.
Core Deliverables:
- Training Calendar.
- Trainer Coordination.
- Employee Communication.
- Logistics.
- Training Execution.
- Attendance.
- Feedback.
- Documentation.
- Training Report.
- MIS.
- Follow-up.
- Closure.
Key Competencies:
- Functional: Training Coordination, Trainer Management, L&D MIS, Reporting, Content Preparation, Facilitation, Employee Engagement, Event Coordination, HRBP Support.
- Behavioural: Communication, Ownership, Follow-up, Planning, Stakeholder Management, Teamwork, Problem Solving, Attention to Detail, Confidentiality, Employee Orientation.
