Administrator (HR & Operations Support) at Virtual Assistants Pakistan | Torre
Administrator (HR & Operations Support)
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Virtual Assistants Pakistan

Administrator (HR & Operations Support)

Virtual Assistants Pakistan
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You'll ensure seamless operations and compliance, directly supporting a vital care setting's success.
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Full-time

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Shared by
Jose Aldave
 about 1 month ago

Requirements and responsibilities

Job PurposeTo provide efficient administrative and HR support to ensure the smooth day-to-day running of the service. The role involves supporting staffing processes, maintaining accurate records, and assisting with compliance requirements within a care setting.Key ResponsibilitiesStaffing & Rota SupportCalculate and verify staff hours using the rota systemEnsure accuracy of timesheets, shifts, and payroll-related dataHighlight discrepancies and liaise with managers to resolve issuesRecruitment & HR AdministrationRequest and follow up on employment referencesSupport safer recruitment processes in line with company policyMaintain employee records, ensuring all documentation is up to date and compliantTraining & ComplianceUpdate and maintain the staff training matrixMonitor training expiry dates and notify management of upcoming renewalsSupport coordination of training bookings where requiredGeneral AdministrationProvide day-to-day administrative support to the management teamMaintain organised filing systems (electronic and paper)Handle confidential information in line with GDPR requirementsAssist with audits, inspections, and compliance checksRespond to internal queries in a timely and professional mannerSkills & ExperiencePrevious administrative or HR experience (preferably within a care setting)Strong attention to detail and accuracy, particularly with numerical dataGood organisational and time management skillsAbility to handle confidential information appropriatelyCompetent in Microsoft Office (Excel, Word, Outlook)Experience using rota or HR systems (desirable)Personal AttributesReliable and professionalProactive and able to work independentlyStrong communication skillsAble to prioritise workload in a fast-paced environmentDesirable (but not essential)Knowledge of compliance requirements within health & social care (e.g. Ofsted/CQC)Experience with staff training systems or HR databases
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