Operations & Finance Manager
Investment Fund · Fund & Management Company · Full-Time
Placement facilitated through Pathfinder Talent Solutions
About the Opportunity
This is not a back-office bookkeeping seat. The Operations & Finance Manager is the person who keeps the entire financial and operational engine of the fund running, from the first dollar of a capital call to the last line of an audit schedule.
You will oversee the day-to-day finances of both the fund and its management company: cash, banking, payments, reconciliations, budgeting, reporting, and every capital call and distribution that moves between the fund and its investors.
You will also be the central point of coordination for the fund's external partners, including fund administrators, accountants, auditors and attorneys. Your job is to make sure every number is right, every deadline is met, and the investment team can stay focused on the deals that drive the fund.
Work Schedule & Logistics
Scope: The investment fund and its management company
Contract Type: Full-Time
Reports To: Fund Leadership
Key Partners: Fund administrators, accountants, auditors, attorneys and other service providers
Role Summary
The Operations & Finance Manager is responsible for the day-to-day financial and operational activities of the fund and its management company. This includes cash-flow monitoring, budgeting, financial reporting, banking, payments, account reconciliations, capital calls and distributions, and investor records.
This role requires a highly organized, reliable and detail-oriented professional who takes full ownership of the fund's financial operations. You will coordinate closely with fund administrators, accountants, auditors and attorneys, making sure every provider delivers accurately and on time.
Key Responsibilities
Cash, Banking & Payments
- Own the cash. Monitor cash flow daily across the fund and the management company, and anticipate funding needs before they become urgent.
- Run the banking. Manage day-to-day banking activity, account administration and relationships with the fund's banks.
- Pay accurately and on time. Prepare, review and execute payments, following approval controls so every outgoing dollar is authorized and documented.
Accounting, Budgeting & Reporting
- Keep the books clean. Perform regular account reconciliations so records are accurate and audit-ready at all times.
- Report with confidence. Prepare periodic financial reports for the fund and the management company that leadership can rely on.
- Own the budget. Build and monitor the management company budget, track actuals against plan and flag variances early.
Fund & Investor Operations
- Execute capital calls and distributions. Calculate, prepare and process capital calls and distributions in coordination with the fund administrator.
- Protect investor records. Maintain complete and current investor data, commitments and transaction history.
- Support investor requests. Provide accurate and timely information when investors or leadership need it.
Service Provider Coordination
- Be the central point of contact. Coordinate day-to-day with fund administrators, accountants, auditors, attorneys and other service providers.
- Keep the audit on track. Prepare schedules and supporting documentation, and drive the annual audit to completion on schedule.
- Close the loop. Track every open request and deadline with providers and follow up until each one is resolved.
What Success Looks Like
- Cash positions are always known, and the fund and management company never face a funding surprise.
- Payments go out accurately and on time, with clean documentation and approvals behind every one.
- Accounts are reconciled on schedule, and financial reports are delivered on time with no corrections needed.
- Capital calls and distributions are executed smoothly, and investor records are complete and accurate.
- Audits close on schedule, and service providers see this person as organized, responsive and reliable.
Job Requirements
- Relevant experience: Proven experience in fund operations, accounting, private equity, asset management or financial services.
- Fund operations knowledge: Familiarity with capital calls, distributions, investor records and working alongside fund administrators.
- Accounting foundation: Solid command of reconciliations, budgeting, cash-flow monitoring and financial reporting.
- Attention to detail: Catches errors in numbers, records and payments before they go out the door.
- Organization: Manages many recurring deadlines, providers and open requests at once without dropping any.
- Reliability: Delivers every cycle, on time, without needing reminders.
- Discretion: Handles confidential financial and investor information with the highest integrity.
- Communication: Clear and professional in writing and verbally with leadership, investors and service providers.
- Excel proficiency: Advanced skills for reconciliations, cash forecasting and reporting.
- English proficiency: Full professional proficiency in written and spoken English.
Why This Role
- Investment management exposure: Work at the center of an investment fund and see how it operates from the inside.
- True ownership: Run the financial and operational backbone of both a fund and its management company.
- Broad scope: Gain hands-on experience across fund accounting, investor operations, banking and audit.
- Direct impact: Your work frees the investment team to focus on deals and keeps investors confident in the fund.
Compensation & Benefits
- Compensation. $2,500 USD per month.
- Structure. Full-time engagement.
