We are looking for a highly organized and proactive Virtual Assistant to support daily administrative, operational, and communication needs. The ideal candidate is detail-oriented resourceful, and able to manage multiple priorities with minimal supervision. This role requires excellent communication skills, strong time management, and the ability to work efficiently in a fast-paced environment. A key focus of this role includes menu programming, paperwork submission, and client communication.RequirementsKey Responsibilities:Manage executive calendars, appointments, and scheduling across multiple time zonesOrganize meetings, prepare agendas, and take detailed meeting notes or action itemsHandle email and inbox management, including responding to inquiries, filtering messages, and prioritizing communicationManage text and email communication with clients, partners, and internal teams in a timely and professional mannerHandle inbound and outbound phone calls, ensuring clear, confident, and professional communicationPerform menu programming updates and maintenance with accuracy and attention to detailSubmit and track paperwork, applications, and required documentation efficientlyPrepare professional correspondence, reports, proposals, and presentationsPerform data entry, maintain spreadsheets, and update CRM systems with accuracyConduct research and compile information into clear, actionable summariesManage project timelines using tools such as Asana, Trello, or ClickUp, ensuring deliverables are completed on timeMaintain digital filing systems and organize shared drives for easy access to informationDraft standard operating procedures (SOPs) or process documentation for recurring tasksProtect and handle confidential or sensitive business information with discretionProvide general administrative support to leadership and assist with special projects as neededQualifications & Skills:At least 2 years of experience as a Virtual Assistant, Executive Assistant, or Administrative CoordinatorFluent in English and Spanish (spoken and written)Excellent verbal communication skills, including confidence speaking on the phoneStrong written communication skills with attention to clarity and professionalismProficient in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office SuiteExperience with CRM and project management tools (e.g., HubSpot, ClickUp, Asana, Trello, Slack, Notion)Ability to manage multiple priorities while maintaining strong attention to detailStrong organizational, analytical, and problem-solving abilitiesBenefitsOpportunity to contribute to a growing business by enhancing efficiency and client experience.Supportive and collaborative work environment.Paid trainingWork from home
5 months ago