Part-Time Executive Liaison/Assistant and Support Coordinator at ProtopVA | Torre
Part-Time Executive Liaison/Assistant and Support Coordinator
trending_up Invest in Torre
ProtopVA

Part-Time Executive Liaison/Assistant and Support Coordinator

ProtopVA
Posted by
ProtopVA
star_border star_border star_border star_border star_border
star star star star star
(23) info
Emma
Emma
Emma highlights
This highlight was written by Emma’s AI. Ask Emma to edit it.
Part-time

Legal agreement: Contractor

Currency exchange and payroll taxes to be paid by:

Candidate

Compensation
USD9 - 12/hour
Non-negotiable
location_on
Remote (for Philippines residents)
Posted 11 months ago

Responsibilities

• Rate: $9-12/hr • Location: Philippines (Preferred) • Schedule: Monday to Friday, 12:00 PM to 5:00 PM CST • 20 hours per week We are a private investment industry focused on long-term investments and portfolio growth. We’re seeking a highly organized, proactive, and emotionally intelligent Executive Liaison/ Support Coordinator to provide day-to-day administrative, scheduling, and communication support to our leadership team. 🧭 Key Responsibilities 1. Calendar Management, Email & Appointment Setting • Manage and organize the executive’s calendar (personal and business). • Schedule and confirm meetings using Google Calendar or similar tools. • Coordinate across time zones with partners, clients, and team members. • Handle email inbox management, sorting, prioritizing, and drafting replies. • Set up online booking systems and share links as needed. 2. Administrative & Sales Support • Maintain accurate client and transaction records. • Support billing processes and ensure timely client payments. • Assist the CEO with task prioritization and business-related duties. • Track team deliverables and follow up on project deadlines. • Organize company files and confidential information with discretion. • Provide backup support to the Sales and Operations teams. 3. Client Communication & Follow-ups • Respond to inbound inquiries via phone, email, or CRM. • Conduct outbound follow-up calls and emails with leads and partners. • Record communication notes and interactions accurately in CRM. • Send reminders, updates, and status notifications as needed. 4. Lead Management • Assist in qualifying new leads based on specific investment criteria. • Accurately log and categorize leads according to quality and potential. 5. File & System Organization • Upload and organize digital documents via Google Drive or Dropbox. • Keep records up to date by client, service, or project. • Ensure easy accessibility and logical file structure. 💡 Ideal Candidate • Excellent written and verbal English communication. • Experience using tools such as QuickBooks, Motion.io, Google Workspace, or project management platforms. • Proactiveness and ownership, a true self-starter who gets things done. • Patience and professionalism when handling demanding clients. • Strong organizational and time management skills. • Comfort with AI tools for productivity and task management. 🚀 How to Apply Please include: • A brief intro describing your relevant experience with CV or Resume • Examples of previous work managing executive calendars or client communications, and the tools mentioned (QuickBooks, AI tools, and Motion.io)
This job post is closed.