Virtual Assistant Bookkeeper (QuickBooks Online Expert) at Quality Foundation Repair | Torre
Virtual Assistant Bookkeeper (QuickBooks Online Expert)
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Quality Foundation Repair

Virtual Assistant Bookkeeper (QuickBooks Online Expert)

Quality Foundation Repair
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Emma
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Full-time

Legal agreement: Depends on the location of the candidate

Currency exchange and payroll taxes to be paid by:

Depends on the location of the candidate

Base compensation
USD12 - 20/hour

+ Bonuses (up to 8% of base compensation)

+ Overtime ( USD20 /hour)

Negotiable
location_on
Remote (anywhere)
Posted over 1 year ago

Responsibilities

Position Summary: We’re looking for a detail-oriented and emotionally intelligent Virtual Bookkeeper to join our team full-time. This role is responsible for managing financial records in QuickBooks Online, assisting with payroll, updating internal sales tracking tools, and supporting day-to-day accounting tasks. You'll interact with multiple departments and must be able to juggle and prioritize incoming requests from various team members. We provide structured onboarding through Zoom 1-on-1 sessions and Loom video walkthroughs, with regular feedback in weekly meetings or after project reviews. Key Responsibilities: * Account Reconciliation (QuickBooks Online): - Reconcile all bank and credit card accounts, ensuring accuracy, completeness, and correct categorization. * Corporate Credit Card Reconciliation: - Reconcile 11 corporate credit cards monthly and resolve discrepancies. * Profit & Loss (P\&L) Oversight: - Review monthly P\&L reports for correct class allocations and address any data issues. * Weekly Commission Entry: - Accurately input weekly sales commissions into QuickBooks for payroll and reporting. * Payroll Upload Support: - Assist in preparing and uploading payroll data into QuickBooks Online. * Sales Trend Analysis Tool Maintenance: - Update and maintain our internal sales tracking tools to monitor trends and performance. * Sales Scoreboard Updates: - Maintain weekly and monthly sales scoreboards for internal reporting and team visibility. * Financial Report Generation: - Produce financial reports on request, ensuring accuracy and clarity. * CRM & Excel Workflows: - Support data entry, reporting, and cross-functional updates using CRM systems and * Excel (SUMIFs, VLOOKUPs, pivot tables, etc.). Task Prioritization: - Manage and prioritize tasks coming from multiple departments and team members, ensuring deadlines are met and communication stays clear. Additional Accounting Tasks: - Support miscellaneous finance and administrative tasks as needed. * Training & Feedback: - Zoom 1-on-1 onboarding and Loom video SOPs provided. - Clear training on internal procedures and expectations. - Feedback after each project and during weekly meetings. Qualifications: * Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience). * 2+ years of experience in bookkeeping or accounting roles. * QuickBooks Online proficiency is required. * Strong Excel skills (formulas, pivot tables, lookups). * Familiarity with CRM tools or willingness to learn. * Excellent attention to detail and organizational skills. * Strong communication and interpersonal skills. * High emotional intelligence with the ability to collaborate across departments. * Ability to manage and prioritize multiple tasks from different team members. * Comfortable working independently in a remote environment.
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