TLDR: We’re looking for a highly organised and resourceful Personal Assistant. This is a hands-on execution role focused on taking ownership of administrative, logistical, and personal tasks: from calendar and travel coordination to paperwork, appointments, and everyday errands. This is not a strategy or business-partner role: success means handling the details reliably, quickly, and with minimal supervision.About usWhite Circle is an AI Safety company building the safety, reliability, and optimization layer for AI systems. At the core of our platform are policies – simple natural-language rules that define what an AI model should and shouldn’t do. We automatically test, enforce, and continuously improve these policies at scale.We’ve raised $11M from top funds, founders, and senior leaders at OpenAI, Anthropic, HuggingFace, Mistral, DeepMind, Datadog, Sentry, and othersWe process over one hundred million API calls every monthWe fine-tune and train our own LLMs so they run faster and cheaper than any open or proprietary modelWe’re a small, highly focused team. If you want to work deeply on hard problems, see your work ship to production quickly, and influence how AI safety is actually built – you’re the one we need.You will:Coordinate meetings, calendars, and inboxesHandle travel planning (flights, hotels, logistics)Research and compare services, products, etc.Book reservations, appointments, and meetingsHandle operational and administrative tasks quickly and independentlyOrganise information and summarise options clearlyHelp reduce day-to-day operational friction across a wide variety of areasYou’ll fit right in if you:Have fluent English and French (both are mandatory)Are highly responsive and reliableAre comfortable with ambiguity and fast-changing prioritiesCan make decisions independently without needing detailed instructionsCommunicate clearly and conciselyAre highly organised and detail-orientedAre proactive, resourceful, and naturally “figure things out”Are comfortable working async and occasionally across unusual hours/time zonesA big plus:Experience supporting founders, executives, creators, or startup teamsFamiliarity with AI tools and productivity softwareExperience working remotely in fast-moving online environmentsWhy White CirclePaid time off in line with your local regulations, no matter where you work fromBest medical insurance in FranceAll the hardware, tools, and services you needCovered subscriptions for AI agentsTeam off-sites twice a year: we’ve recently been to the Alps and to Saint-Tropez
15 days ago