Posted 4 days ago
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Responsibilities
Role Overview:
- We are looking for an experienced Real Estate Acquisitions & Dispositions Virtual Assistant to support a US-based real estate investment business specializing in off-market residential and multifamily properties.
- The ideal candidate has hands-on experience in real estate investor outreach, buyer and seller lead management, cold calling, lead generation, and CRM management.
- This role requires someone who can proactively build a qualified buyer network, identify potential property deal matches, follow up with seller leads, and maintain accurate records using GoHighLevel and Apollo.
- We are looking for a proactive, organized, and results-driven professional who understands real estate investment workflows and can help generate qualified opportunities.
Buyer Research & Dispositions:
- Build and maintain a database of cash buyers, rehab investors, multifamily investors, and real estate developers.
- Research and qualify potential buyers based on their investment criteria, buying capacity, and property preferences.
- Conduct buyer outreach and follow up with existing investor contacts.
- Match available off-market properties with qualified buyers.
- Schedule serious buyer calls and offer discussions with the client.
Seller Lead Management & Acquisitions:
- Conduct outbound calls, emails, and text follow-ups with prospective property sellers.
- Gather property details, seller motivation, and relevant qualification information.
- Qualify seller leads and schedule appointments with the client.
- Maintain consistent follow-ups and update seller lead statuses.
CRM Management:
- Manage buyer and seller pipelines using GoHighLevel.
- Record calls, emails, text messages, notes, tags, follow-up dates, and next steps.
- Keep CRM records accurate, complete, and up to date.
- Track lead progress and prioritize opportunities based on buyer readiness and deal potential.
Lead Generation & Company Research:
- Use Apollo to research real estate investment companies and identify decision-makers.
- Build targeted contact lists of property management companies, multifamily owners, cash buyers, and developers.
- Verify contact details and organize prospect information for outreach.
Rehab Materials Pricing Support:
- Organize approved material lists for renovation projects.
- Request quotes from at least three suppliers when possible.
- Compare material costs, delivery fees, availability, and lead times.
- Prepare clear pricing comparison sheets for the client.
Requirements:
- Proven experience in real estate acquisitions, dispositions, wholesaling, or real estate investment support.
- Hands-on experience with real estate cold calling, buyer outreach, seller lead qualification, or investor relations.
- Experience building buyer lists and researching real estate investors.
- Familiarity with GoHighLevel or other CRM platforms.
- Experience using Apollo or similar lead generation and research tools.
- Excellent English communication skills, both written and verbal.
- Strong organizational, follow-up, and data management skills.
- Ability to work independently and meet measurable performance targets.
- Comfortable communicating with US-based investors, property owners, and suppliers.
Preferred Qualifications:
- Experience with off-market residential and multifamily properties.
- Knowledge of real estate wholesaling and investment processes.
- Experience with cash buyers, rehab investors, and multifamily investment opportunities.
- Familiarity with construction or renovation material sourcing and supplier coordination.
Performance Expectations:
- Build a list of 75 verified cash/rehab buyers and 25 verified multifamily buyers.
- Complete at least 40 buyer conversations.
- Record 30 complete buyer buy boxes in GoHighLevel.
- Collect at least five proofs of funds from serious buyers.
- Identify at least 10 potential buyer-to-deal matches.
- Schedule 3–5 serious buyer calls or offer discussions.
- Maintain a fully updated CRM with notes, tags, next actions, and follow-up dates.
- Prepare a ranked list of the top 10 buyers based on buying power, fit, and readiness to close.
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