Introduction:
Job Title: Executive Assistant (Construction-Focused).
Work Hours or Schedule: Full-Time (40 hours per week, aligned with Pacific Standard Time).
Location or Remote Status: Remote (Based in Latin America).
Compensation: $10.00 - $12.00 USD per hour.
Overview:
Are you a highly disciplined construction professional or architectural specialist who excels at keeping fast-moving executives structured, organized, and moving at maximum capacity? We are Tristar Realty Group, a premier, vertically integrated real estate development corporation. Operating since the 1980s, we run three distinct business divisions under one roof: property management, real estate acquisitions, and physical construction. We operate a high-velocity, high-accountability family office ecosystem where decisions are made instantly, and operations move at 100 miles an hour. We are seeking a remote Executive Assistant (Construction-Focused) based in Latin America to serve as the absolute right hand, strategic shield, and operational extension to our directors and CEO. This is not a passive, data-entry clerical job. We need an assertive, detail-obsessed gatekeeper who can clean up a cluttered executive day-to-day schedule, manage incoming communication flow, and maintain calendar accountability. Crucially, you must speak the language of construction—comfortably stepping into the technical pipeline to support our in-office teams with architectural drafting updates, material takeoffs, RFIs, submittals, and procurement tracking. If you are an independent operator who thrives in high-stakes settings under minimal supervision, your seat is waiting.
Key Responsibilities:
- Executive Gatekeeping & Support: Take total creative ownership of complex executive calendars, filter inbound email inboxes, organize priorities, and assertively hold leadership accountable to daily commitments.
- Technical Drafting & Modeling: Support the design pipeline by assisting with architectural drafting updates, minor design changes, and Building Information Modeling (BIM) data coordination.
- Quantity Takeoffs & Estimations: Independently read technical blueprints to perform material takeoffs, calculate quantities, and assist with project budgeting and cost estimations.
- Project Documentation Control: Streamline the construction pipeline by drafting, formatting, and tracking Requests for Information (RFIs) and managing technical submittals to prevent site delays.
- Procurement & Logistics Coordination: Assist with material sourcing, interface with vendors to compile quotes, and organize shipping/import logistics for international construction materials.
- Billing Prep & Administrative Tracking: Manage backend project compliance documents, organize contract logs, prepare billing paperwork, and systematically draft standard operating procedures (SOPs).
Must-Have Requirements:
- Experience: 5+ years of verified professional experience working as an Executive Assistant, Technical Assistant, or Project Coordinator directly supporting corporate leaders or founders.
- Industry Background: A concrete, demonstrable background working inside the Construction, Architecture, Civil Engineering, or Real Estate Development industries.
- Technical Capabilities: Proven ability to read blueprints, understand quantity takeoffs, and assist with standard architectural drafting changes or design layouts.
- Language: Impeccable, professional-level bilingual verbal and written communication skills in both English and Spanish.
- Personality & Drive: A highly proactive, resourceful, and thick-skinned persona. You must be comfortable "managing up" to keep fast-paced control-freak executives organized.
Nice-to-Have Requirements:
- A university degree or formal technical certifications in Architecture, Civil Engineering, or Construction Management.
- Practical familiarity with professional industry software suites (such as AutoCAD, Revit, PlanSwift, Procore, or Buildertrend).
- Prior experience working as a remote contractor for established, fast-moving U.S.-based construction corporations.
Why Join Us:
This role is the ultimate destination for an organized technical construction professional who wants to break away from entry-level project tracks and gain an elite, high-level seat right next to real estate development decision-makers. You will work within an exceptionally stable, multi-generational company backed by premier corporate resources and a zero-micromanagement culture. We treat our remote international team as equal partners, offer strong long-term career loyalty, and heavily reward proactive execution.
Recruiter Notes: Candidate Persona Analysis:
The client (Robin Kashani and his brothers) operates a multi-generational, high-tempo real estate and building business. Robin openly identifies as a control freak whose day-to-day is completely cluttered, and whose in-office project manager is inundated with administrative overflow. The target candidate must be a unique hybrid: they need the assertive administrative posture required to act as an executive shield, alongside the genuine technical vocabulary to read blueprints, run takeoffs, and draft RFIs. Maintain strict confidentiality regarding Tristar's identity during early outreach loops to prevent unstructured submittals, focusing purely on identifying self-starting, highly resilient Latin American professionals who possess high accountability and a meticulous eye for construction workflow systems.
