ABOUT THIS ROLECore contributor in Early Careers Talent Administration. Owns end-to-end logistics and coordination for early talent programs — interns, co-ops, and rotational participants — exercising judgment on day-to-day decisions while partnering with the Program Lead, recruiters, and business stakeholders to deliver a high-quality, consistent, and scalable program experience.YOUR DAY IN THE LIFEWilson is seeking a motivated, highly organized Early Careers Talent Administrator & Coordinator to join our collaborative, dynamic, and forward-thinking team. As our client scales its early talent programs as a critical pipeline for future talent, this role is essential to delivering a high-quality, consistent, and scalable program experience — supporting logistics, execution, and participant engagement. Does this sound like you? The Early Careers Talent Administrator & Coordinator partners directly with the Program Lead and serves as the primary on-the-ground resource during peak programming periods, acting as the face of the program and ensuring a polished, high-touch experience for every participant.YOU WILL:Own end-to-end program logistics, including scheduling, room booking, catering, and calendarsCoordinate and execute on-site programming such as orientation, L&D sessions, and eventsServe as the primary point of contact for interns, co-ops, and program participantsAct as the face of the program, ensuring a polished, high-touch experienceMaintain trackers, communications, and program documentationPartner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholdersTroubleshoot issues in real time and ensure seamless execution across all touchpointsSupport scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availabilityEnsure accuracy, efficiency, and a seamless scheduling experience for candidates and internal partnersPartner with recruiters and program leads to optimize scheduling workflows and capacityREQUIREMENTS2-5 years in program coordination, events, recruiting operations, or a similar functionStrong organizational and execution skills with high attention to detailExperience managing complex scheduling and logisticsConfident, professional communicator with client-facing experienceProven ability to support large, dynamic populations such as students and cohortsAbility to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving abilityHigh energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassadorAvailability to travel on-site during peak programming periods, such as summer intern and co-op season and major eventsExperience with GoodTime or similar scheduling platforms (preferred)Experience with early talent, campus, or L&D programs (preferred)Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred)Fluency in both English and FrenchSKILLS YOU'LL USE AND GROWThese are the core skills this role works with. They map to Wilson’s Workday Skills Cloud catalog so you’ll see them reflected in your Career Hub profile.Early Talent Program CoordinationInterview & Event Scheduling (GoodTime)Recruiting LogisticsCandidate Experience OperationsStakeholder CommunicationsAmbiguous Problem SolvingData Quality and ReportingDocumentation MaintenanceWHERE THIS ROLE LEADSWe believe careers are built, not handed out. Here are the typical on-ramps and next steps for this role at Wilson.Common paths into this roleCandidates typically bring equivalent experience in program coordination, events, recruiting operations, or campus and early talent programs.Typical next steps from this roleNatural next steps: Senior Early Careers Talent Administrator & Coordinator; Early Talent Recruitment Consultant; or lateral moves into adjacent talent and program operations families at the same grade.
10 days ago