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10 days ago
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Requirements and responsibilities
The RoleWpromote is looking for a highly organized and proactive Project Coordinator to support our Product team and help keep key initiatives moving forward. In this role, you'll coordinate reporting workflows, manage project documentation, organize stakeholder communications, and support the day-to-day operations that enable the team to deliver impactful work.This is an excellent opportunity for someone who enjoys bringing structure to complex projects, thrives on collaboration, and wants to build a career in project management, product management, marketing, or operations. If you're detail-oriented, naturally organized, and excited to learn in a fast-paced environment, we'd love to hear from you.Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.We offer:Unlimited PTOExtended Holiday break (Winter)Flexible schedulesWork from anywhere options*100% paid parental leave401(k) matchingMedical, Dental, Vision, Life, Pet InsuranceSponsored life insuranceShort Term Disability insurance and additional voluntary insuranceAnnual Class Pass Credits and more!The anticipated hourly rate for this role will range from $26.44 - $28.85/hr, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state’s salary threshold for non-exempt employees. Overtime may occasionally be available and must be approved in advance by your supervisor. Hourly employees should expect a typical 40-hour workweek, with only limited overtime permitted as needed. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above).*This position may be performed remotely in most states within the US, with some exclusions**While this role offers the flexibility to work remotely, we have office hubs in Los Angeles, Chicago, and New York, where you can join in on learning and development opportunities, fun events, take advantage of a space to work, and collaborate in person!***This position is not eligible for immigration sponsorshipYou Will Be Supporting recurring manual reporting processes and operational workflows to ensure timely and accurate deliveryScheduling meetings, user interviews, pilot activities, and stakeholder check-insTracking project action items, timelines, and follow-up tasks to help initiatives stay organizedAssisting with meeting preparation, note-taking, agenda management, and documentation updatesGathering and organizing feedback from surveys, NPS responses, user conversations, and adoption effortsSupporting recurring Product team communications, newsletters, and internal updatesRepurposing existing content such as presentations, webinars, and documentation into FAQs, internal communications, and social media contentMaintaining organized records, documentation, and project resourcesSupporting cross-functional coordination with teams across the organization and external partnersHelping the Product team identify opportunities to improve processes and operational efficiencyYou Must HaveStrong organizational skills and exceptional attention to detailExcellent written and verbal communication skillsThe ability to manage multiple tasks and priorities simultaneouslyA proactive attitude and willingness to take ownership of administrative and coordination responsibilitiesComfort working in tools such as the Google suite of products, Miro, Jira, Confluence, Asana, or similar collaboration platformsThe ability to work independently while collaborating effectively with othersStrong problem-solving skills and a willingness to learn new systems and processes1-2 years of applicable experienceA high school diploma or equivalentNice to HaveAn associate's or bachelor's degree in Business, Marketing, Communications, Project Management, or a related fieldAdministrative, operations, or project coordination experienceExperience creating presentations, newsletters, social media content, or internal communications
Optionally, you can add more information later (benefits, pre-screening questions, etc.)