About the RoleWe're looking for an exceptional Executive Assistant to serve as the right hand to our CEO. This isn't a traditional admin role — it's a high-trust, high-impact position at the center of a fast-moving organization operating across government, defense, and enterprise technology sectors.The person who thrives here is someone who has followed a senior leader through multiple jobs, knows how to manage complexity and confidentiality with ease, and takes genuine pride in making a high-performance executive more effective. You'll own the CEO's calendar, coordinate domestic and international travel, and serve as the operational backbone that keeps everything running — even when (especially when) everything is moving at once.Core ResponsibilitiesCalendar & Schedule OwnershipServe as the sole owner of the CEO's calendar — nothing gets on it without going through youProactively manage scheduling conflicts, protect deep-work time, and ensure every meeting has a clear purposeCoordinate across internal leaders and external stakeholders to make scheduling a seamless, positive experience for all partiesTravel CoordinationPlan and manage complex, multi-stop domestic and international travel itinerariesAnticipate trip objectives and proactively fill travel windows with productive meetings, site visits, or engagements — getting maximum value from every tripMonitor and adapt logistics in real time when plans change (and they will)Communications & CorrespondenceMaintain broad visibility into the CEO's email and communications to ensure nothing critical falls through the cracksDraft and manage correspondence on behalf of the CEO with appropriate discretion and voiceAct as a warm, professional point of contact for government officials, partners, board members, and external stakeholdersOperational SupportCoordinate meetings across the leadership team by managing calendars as a soft-power resource — a key tool for organizational prioritizationSupport planning for company-wide and off-site eventsMaintain awareness of ongoing projects, NDAs, and sensitive initiativesOccasionally assist with personal scheduling needs, including family travel coordinationWho You AreExperienced: You've supported a senior executive — ideally a C-level leader — for an extended period, following them through high-pressure environments and multiple roles or organizationsDiscreet: You understand that the work you do is sometimes inherently confidential and you treat it that way, alwaysProactive: You anticipate needs before they're expressed. You're two steps ahead.Adaptable: You thrive in ambiguity and flux. No two weeks look the same, and that energizes rather than frustrates youRelationship-forward: Stakeholders - both internal and external - enjoy working with you. You understand that being liked and trusted is how you get things doneComposed during travel: When the C-suite executives are on the road, you're in operational mode — monitoring, adjusting, and problem-solving in real timeQualifications7+ years of experience supporting a C-level or senior executive, with demonstrated longevity in those rolesBackground in a high-tempo environment: defense, government, consulting, financial services, or enterprise technology preferredExceptional written and verbal communication skillsStrong command of productivity and calendar tools (Google Workspace, or equivalent)Proven ability to handle sensitive information with complete discretionComfortable operating remotely and independently without close supervisionEast Coast or Central U.S. time zone requiredHighly PreferredA “tech forward” approach to operating. Understanding and leveraging AI tools to automate tasks and build efficiencies in your role.Why This RoleThis is a rare opportunity to work closely with a nationally recognized leader at the intersection of technology, defense, and public-sector innovation. You'll have a front-row seat to high-stakes decisions, international engagements, and a mission-driven organization that is genuinely doing important work.The right person in this role will find it deeply rewarding — and will be valued accordingly.
