For companies:
For professionals:
For everyone:
For developers:
Responsibilities
About the ClientOur client is a U.S.-based strategist and business coach with a high-impact personal brand spanning coaching programs, keynotes, a podcast, and a community for entrepreneurs. They operate a lean, fast-moving team that partners with vendors and requires precise execution across time zones. The culture values speed, high standards, measurable outcomes, and email-first communication.Why does this role exist?The client needs a senior, AI-savvy project lead who will diagnose operational inefficiencies and implement AI/tooling to dramatically increase speed and quality. This role owns priority projects end-to-end, coordinates closely with the principals (Christine and Charles), and ensures reliable 24-hour handoffs between Eastern and Philippine time zones. The aim is to replace fragmented workflows and “yes-person” execution with proactive leadership, automation, and measurable impact.The Impact you’ll makeAI Operations Diagnosis & AutomationAudit existing workflows, identify bottlenecks, and recommend AI/tool solutions.Build and maintain automations (including n8n) and necessary integrations.Pilot, measure, and iterate on AI interventions to deliver time savings and quality gains.Project Ownership & DeliveryDefine scope, milestones, timelines, and success criteria; manage cross-functional initiatives end-to-end.Run stand-ups/check-ins; track risks and dependencies; ensure on-time delivery.Produce and maintain clear SOPs, documentation, and dashboards for visibility.Cross-Time-Zone Coordination & HandoffsCreate and enforce a 24-hour handoff playbook and SLAs between Philippine and Eastern time teams.Ensure clear daily summaries, next actions, and owner accountability.Provide administrative backups as needed (travel, meeting prep, decks, scheduling).Vendor & Stakeholder ManagementCoordinate with existing vendors (e.g., high-end LinkedIn specialist), align on objectives, and ensure timely execution.Translate strategy into tasks and automations; QA deliverables and close gaps.Train/enable internal team members and vendors on updated processes and tools.Executive PartnershipWork hand-in-hand with Christine and Charles as a proactive, assertive strategic partner.Prepare materials for meetings, manage calendars/invites, and ensure email-first communication cadence.Surface risks early, propose solutions, and push projects forward decisively.Skills, Knowledge and ExpertiseRequiredProven experience using AI as a specialist specifically within Project Management (designing, implementing, and operationalizing AI-enabled workflows).Hands-on automation experience, including n8n familiarity and integrations across common business tools (email, calendar, CRM, LinkedIn).Senior-level project management owning cross-functional initiatives end-to-end with measurable outcomes.Experience collaborating with U.S.-based executives and working Eastern Time hours.Exceptional communication and an assertive, proactive approach.WFH Set-Up:Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.Internet speed of at least 40MBPSHeadset with an extended mic that has noise cancellation and a webcamBack-up computer and internet connectionQuiet, dedicated workspace at homeYour SuperpowersTechnical: n8n automation, API integrations, AI/LLM tools, prompt/workflow design, process mapping, data hygiene, QA, documentation/SOPs.Project Leadership: scope/timeline/risk management, stakeholder alignment, vendor coordination, KPI tracking, change management.Soft Skills: resourceful problem-solver, assertive and accountable, bias to action, excellent written email communication, high ownership, cross-time-zone communicator with strong follow-through.You should apply if...You’re a proactive builder who diagnoses problems, proposes solutions, and drives decisions without waiting for direction.You’re comfortable pushing back, setting priorities, and holding others accountable to timelines and SLAs.You thrive in fast-moving environments, enjoy working directly with executives, and can coordinate smooth 24-hour handoffs.You care about measurable impact, not activity—your default is to automate, document, and iterate.What to expect...Work Setup: Remote position. Must have a reliable internet connection and a quiet workspace. Required to provide own computer with Intel Core i5 or something similar or higher operating system.Working Hours: 40 hours per week. Monday - Friday: 9:00 am - 5:00 pm (Eastern Time)Compensation: $7 per hour. No benefits package included.About Magic, IncMagic has connected top remote talent with fast-growing businesses for over 10 years. Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator.Reporting ToClient via Magic
This job post is closed.