About Opal GroupOpal Group organizes premier virtual and live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. Our unique work environment offers an opportunity for the 'self-starter' with unlimited growth potential.Role overviewThe Finance Division Operations Assistant is responsible for supporting the Managing Director of Opal Group's Finance Division by providing research, coordination, documentation, and administrative support across daily sales, client, and team operations. The primary objective of this role is to help keep the Managing Director and team organized, informed, and moving forward by managing data, follow-ups, internal documents, and workflow execution. This role supports a fast-paced, client-facing environment where organization, attention to detail, and the ability to manage multiple priorities are essential to the success of the Finance Division.Position Level: Entry-LevelJob Type: FT International ConsultantCompensation: $1,500.00 USD per monthLocation: RemoteImportant: Only English resumes and cover letters will be considered.Responsibilities include, but are not limited to:Provide day-to-day administrative and operational support to the Managing Director, including document preparation, reporting, scheduling, follow-ups, and task coordinationConduct research on prospective clients, investors, sponsors, and speakers to support sales and event strategyPrepare and maintain internal trackers, calendars, and reporting tools to support market awareness, performance monitoring, and planningExport, organize, and format data from agendas, reports, and internal systems for use in sales, marketing, and planning initiativesAssist with preparing internal team documents, SOPs, benchmarks, and performance materials based on the Managing Director's directionCoordinate client-related tasks such as scheduling calls, collecting materials, confirming deliverables, and managing follow-up communicationsSupport sponsor and speaker coordination by tracking materials, deadlines, and marketing deliverablesAssist with sourcing and coordinating potential event venues through existing client relationships when neededPerform light outreach and administrative follow-up with clients and prospects on behalf of the Managing DirectorMaintain accurate records of client, sponsor, and conference data in CRM and internal systemsCollaborate with internal teams to ensure priorities, deadlines, and communications are properly alignedSupport sales and audience development activity as needed during slower periodsQualifications:Bachelor’s degree in Business, Marketing, Communications, or a related field is preferredValid U.S. entry visa preferredAdvanced English skills in verbal and written communication are requiredStrong organizational skills with exceptional attention to detailProfessional, polished, and client-ready communication styleComfortable conducting research, managing data, and preparing reportsProficiency in Microsoft Office, especially Excel; experience with CRM systems is a plusAbility to manage multiple priorities, follow direction, and execute with minimal oversightSelf-motivated and able to work both independently and as part of a teamBenefits & Work Environment:100% remote work environment with occasional travel to on-site conferences (based on position)Paid Time Off (available after 90 days), including:Vacation DaysSick LeaveCompensatory TimeOne Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per yearJury Duty PayPaid Time Off for VotingPaid federal holidays with early release the day priorSummer FridaysAll travel-related expenses covered for onsite events, including flights, hotel accommodations, and mealsJoin a company that values innovation, initiative, and the individuals who drive it forward!Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.Equal pay for equal work. EEO-ACA Compliance.
