We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our executive team. This role requires a proactive professional with experience in human resources, accounting, QuickBooks, and project management. The ideal candidate will have strong multitasking abilities, excellent communication skills, and the ability to work in a fast-paced environment.
Key Responsibilities:
Executive support:
• Provide high-level administrative support to executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the executive team.
• Handle confidential information with discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders.
Human resources support:
• Assist with recruitment, onboarding, and employee record management.
• Support HR policies, benefits administration, and employee relations.
• Maintain compliance with labor laws and company policies.
• Help organize training sessions and HR-related events.
Accounting & QuickBooks management:
• Handle accounts payable/receivable, invoicing, and expense tracking using QuickBooks.
• Reconcile bank statements and assist with financial reporting.
• Support payroll processing and coordinate with finance teams on budget-related tasks.
• Maintain accurate financial records and documentation.
Project management & operations:
• Assist in planning and executing projects, ensuring deadlines and objectives are met.
• Track project progress and communicate updates to stakeholders.
• Coordinate with various departments to ensure smooth workflow.
• Maintain organization of project files, contracts, and reports.
Required qualifications:
• 3+ years of experience as an executive assistant, HR administrator, or similar role.
• Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint), and project management tools.
• Knowledge of HR practices, payroll, and accounting principles.
WORKING HOURS: 9 AM–6 PM CST.
