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Responsibilities
The Proposal Specialist with Graphic Design expertise is responsible for developing visually compelling, compliant, and persuasive proposal responses in support of sales efforts. This role blends strong proposal writing and coordination skills with advanced graphic design capabilities to produce high-quality, customer-facing documents that clearly communicate value, differentiate solutions, and align with brand standards. When the Proposal Specialist is not supporting proposals, they will partner with team members to create graphics and/or post-submission collateral like customer presentations.What you will doSupport end-to-end proposal development for RFPs, RFIs, RFQs, and proactive proposalsCollaborate with proposal managers, sales teams, SMEs, pricing, and leadership to gather contentEnsure proposals are compliant with customer instructions, evaluation criteria, and deadlinesEdit, proofread, and format proposal content for clarity, consistency, and accuracyManage multiple deadlines in fast-paced environmentsIncorporate feedback from proposal reviews and post-submission lessons learnedDesign and produce proposal graphics, including infographics, diagrams, workflows, timelines, process maps, charts, tables, data visualizations, cover designs, section dividers, and callout elementsApply visual storytelling principles to translate complex technical or business concepts into clear, compelling visualsEnsure all visuals align with corporate branding, accessibility standards, and proposal best practicesOptimize layouts for readability and evaluator experienceLeverage proposal automation and document tools (e.g., Word, PowerPoint, InDesign, proposal software platforms)Ensure consistent branding, typography, color usage, and formatting across all deliverablesStay current on proposal design trends, visual communication best practices, and accessibility guidelinesWhat we expect of youBachelor’s degree in Communications, Graphic Design, Marketing, English, or related field (or equivalent experience)3+ years of experience in proposal development, technical writing, or proposal coordinationDemonstrated experience producing professional graphics for proposals or client-facing documentsAdvanced proficiency in Microsoft Word and PowerPointAdvanced proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) or equivalent toolsStrong attention to detail and ability to work under tight deadlinesExperience supporting formal RFP responses in a corporate or government environment, is a plusFamiliarity with proposal methodologies (e.g., Shipley, APMP best practices), is a plusExperience with proposal automation tools (e.g., QorusDocs, Loopio, RFPIO), is a plusUnderstanding of accessibility standards (Section 508 / WCAG), is a plusAPMP certification (Foundation or Practitioner), is a plusBenefits overview:Salary ranges may be subject to geographic differentialsCDW is committed to being an AI-fluent organization. We’re looking for people who bring curiosity, a learner’s mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances—not replaces—human creativity and decision-making.Additionally, CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants.About UsCDW is a Fortune 500 technology solutions provider that helps businesses, government, education, and healthcare organizations achieve what’s possible through technology. What makes CDW different isn’t just what we do—it’s how we do it. At CDW we act as one—building trust, speaking candidly, and working together to achieve more.We play to win—focusing on what matters most and delivering for our customers. And we think forward—staying curious, moving fast, and continuously learning. We believe meaningful work happens when people feel supported, heard, and empowered to contribute. That’s why we think of ourselves as coworkers, not just employees—working together to solve complex challenges and deliver real impact for our customers and communities.As a full‑stack, full‑lifecycle technology partner, CDW brings deep expertise, strong relationships, and broad industry knowledge to help turn ideas into outcomes. When you join CDW, you become part of a collaborative environment where your work matters, your growth is supported, and your contributions help shape what’s next.Together, we deliver the full promise of what technology can do. Together, we Make Amazing Happen.CDW is an equal opportunity employer.
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